University of Wisconsin Laboratory Information Management System Software Request for Bid

The University of Wisconsin Oshkosh, located in Winnebago County, is seeking to procure a Laboratory Information Management System (LIMS) software through a Request for Bid (RFB) process designated as Bid #JJC-22-111. The procurement aims to replace outdated manual workflow methods for the Engineering Department, with the solution supporting approximately 600 monthly samples from 50 clients and accommodating 12 named users with at least 4 concurrent login capabilities. The LIMS system must support bacteriological and inorganic testing, including metals, nutrients, TSS, TS/VS, and pH analysis, with a strong preference for a cloud-based solution. Key technical requirements include user-defined forms, sample check-in templates, project tracking, and integration with QuickBooks billing software. The bid was released on May 2, 2022, with written questions due by May 13, 2022, and the final bid submission deadline set for May 23, 2022, at 2:00 p.m. CST/CDT. Bidders must demonstrate ten years of experience providing LIMS systems, be original manufacturers or authorized dealers, and provide three client references from comparable institutions.

The University encourages participation from Wisconsin-certified Minority Business Enterprises (MBEs), Woman-Owned Businesses (WBEs), Disabled Veteran-Owned Businesses (DVBs), and Veteran-Owned Businesses (VBs), with potential 5% price preferences available for certified MBEs and DVBs. Minimum order requirements cannot exceed $30,000 for software/implementation or $12,000 for annual subscriptions. The contract term will run from July 1, 2022, through June 30, 2025, with potential automatic renewal for two additional one-year terms, extending the potential contract end date to June 30, 2027. Eligible purchasers include all University of Wisconsin Oshkosh departments, other University of Wisconsin System campuses, State of Wisconsin agencies, and Wisconsin municipalities. The procurement requires strict compliance with University of Wisconsin System information security policies, including specific authentication requirements such as LOA2 entropy passwords, Single Sign-On capabilities, multi-factor authentication, and data encryption. The University may conduct oral presentations, product demonstrations, and site visits at its discretion before making an award, and the contract is contingent upon successful completion of criminal background checks for contractor personnel.