RFB JJC-22-111 Question Responses.pdf
PDF 147 KB Posted
- Attached to
- University of Wisconsin Laboratory Information Management System Software Request for Bid
- Solicitation number
- JJC-22-111
- Issued by
- Winnebago County, Wisconsin
About this file
This document is a Question Responses file for RFB JJC-22-111, a Laboratory Information Management System (LIMS) procurement by the University of Wisconsin-Oshkosh's Engineering Department issued on May 16, 2022. The University seeks to replace its current manual laboratory workflow processes with a LIMS software solution. The system must support approximately 600 samples per month from approximately 50 clients, accommodate 12 total named users with at least 4 concurrent login capabilities, and perform bacteriological testing and inorganic testing including metals, nutrients, TSS, TS/VS, and pH analysis. The University has expressed a preference for cloud-based solutions and requires integration with QuickBooks billing software. A client web portal for test request submission and report downloads is optional but preferred. The system must support user-defined forms for sorting and filtering samples or data, sample check-in templates for repeat orders, and define projects as sets of samples arriving on a certain day from the same client.
No subcontracting or minority-owned business requirements are mandated for this procurement. The University currently operates with manual processes and has no equipment or instrumentation requiring integration at this time, with the exception of QuickBooks. Vendors are required to comply with University of Wisconsin System information security, data classification, and protection policies, as well as authentication requirements specified in the provided policy links. Prospective vendors offering multiple LIMS integration options must provide specification information and pricing for evaluation regarding viability with QuickBooks integration. No specific pricing terms, award dates, contract duration, or renewal options are detailed in this question response document.
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Other files
| File | Type | Posted |
|---|---|---|
| RFB JJC-22-111 LIMS System Specifications and Bid collection.xlsx | XLSX spreadsheet | |
| RFB Document-LIMS-JJC-22-111.pdf |
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Text version
05/16/2022
University of Wisconsin-Oshkosh
RFB-JJC-22-111
Laboratory Information Management System Bid
1. Are vendors that do not have a subcontractor that meets the minority-owned business goals of the University disqualified?
a. No subcontracting or being minority owned is required for the Bid.
2. What LIMS is the University replacing? Or are the workflow methods that are being replaced manual?
a. Currently manual processes
3. Does the university have a preference for a cloud-based versus on-premises solution?
a. Cloud based if possible.
4. Please list any equipment/instrumentation that needs to be interfaced.
a. None at this time
5. Please provide listing of any other systems that need to be interfaced (e.g., EMR, state agency, reference lab, etc.).
a. Just Quickbooks
6. In the RFB JJC-22-111 LIMS System Specification and Bid Collection spreadsheet, for question 2
(line 22), please define a project (e.g., does multiple samples refer to sample pooling). A project is a set of samples that arrive on a certain day from the same client.
a. A project is a set of samples that arrive on a certain day from the same client.
7. In the RFB JJC-22-111 LIMS System Specification and Bid Collection spreadsheet, for question 14
(line 34), please provide an example of a sample testing template.
a. Templates for sample check-in (for example, repeat orders from customers requesting the same tests each time)
8. What will be the total number of named users of the LIMS (=users registered in the LIMS with an email address)? 4?
a. Total number of named users would be ~12. We would like 4 or more users to be able to log on concurrently
9. How many samples per month are managed by the LIMS? How many clients are requesting tests?
a. Approximately ~600 samples per month, approximately ~50 clients per month
10. Would your clients need a web remote portal to send you the test requests, and receive/download the reports ?
a. The client portal is optional but would be a plus to allow them to download reports
11. What types of tests are performed on your samples?
a. Bacteriological testing and inorganic testing (metals, nutrients, TSS, TS/VS, pH, etc)
12. About the question “Does your solution provide for User Defined LIMS Forms?” : what would be the usage of the these forms?
a. The User Defined Forms would allow users to sort and/or filter through samples or data within the LIMS
13. We are not able to access the link provided in question 17.2 and 17.6. Could you please send
(supplier) the information on the policies?
a. Please use the links below to access these policies
b. https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/
c. https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/information-security-data-classification/
d. https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/information-security-data-protections/
e. https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-authentication-2/
f. https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-authentication-2/information-security-authentication
14. Are we billing through QuickBooks?
a. Yes, we do our billing through Quickbooks
15. How do you want the information from SLIMS presented/shared with QuickBooks? (Supplier)
LIMS has 3 different API's that allow integration with another instrument or software via file exchange or a webservice protocol (*Further information on suppliers offerings excluded for confidentiality
a. If you have multiple integration options, please provide the specification information to be reviewed for viability, as well as pricing.
https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/ https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/ https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/information-security-data-classification/ https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/information-security-data-classification/ https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/information-security-data-classification/ https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/information-security-data-protections/ https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/information-security-data-protections/ https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/information-security-data-protections/ https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-authentication-2/ https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-authentication-2/ https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-authentication-2/information-security-authentication https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-authentication-2/information-security-authentication
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