RFB JJC-22-111 LIMS System Specifications and Bid collection.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- University of Wisconsin Laboratory Information Management System Software Request for Bid
- Solicitation number
- JJC-22-111
- Issued by
- Winnebago County, Wisconsin
About this file
This is a Laboratory Information Management System (LIMS) specifications and pricing worksheet for a sealed bid solicitation issued by the University of Wisconsin Oshkosh's Purchasing Services Department on behalf of the Engineering Department. The University seeks to procure a LIMS system to replace current outdated workflow methods and make the solution available to all UW Oshkosh departments across its three campuses in Oshkosh, Fond du Lac, and Menasha. The solicitation is designated as Bid #JJC-22-111 and requires bidders to address 17 major mandatory specification categories, including sample information collection and management, multi-user capabilities, workflow configuration, dashboard functionality, role-based access control, third-party subcontractor tracking, test result calculations, customizable reporting, QuickBooks integration, advanced search functionality, customizable forms, email notifications, and online and telephone technical support.
The technical specifications mandate cloud-based deployment with compliance to University of Wisconsin System Administrative Policy (UWSA) 1030 and 1031 regarding information security, authentication, and data classification. Required security features include LOA2 entropy password requirements, Single Sign-On capability through Shibboleth or Azure for UW employees and students, multi-factor authentication using Duo, SAML 2.0 compliance, encryption of high-risk data in transit and at rest, regular encrypted backups stored securely, password protection with inactivity auto-lock, modern web browser compatibility across all platforms, and contractual commitment that all data remains university-owned with documented recovery mechanisms. Pricing evaluation is based on the total cost of the solution over the contract life, with bidders required to submit itemized costs for software and implementation, five years of subscription and maintenance (Years 1-5, with Years 4-5 designated as renewal options), and any additional costs with detailed descriptions.
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Other files
| File | Type | Posted |
|---|---|---|
| RFB Document-LIMS-JJC-22-111.pdf | ||
| RFB JJC-22-111 Question Responses.pdf |
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Text version
Sheet1
| University of Wisconsin Oshkosh |
| Laboratory Information Management Software System Sealed Bid |
| Bid#: JJC-22-111 |
| Specifications and Pricing Worksheet |
| Manditory Specifications |
| Please answer all questions in this section |
| Failure of your solution to provide the functionality asked for in this section can be grounds for disqualfication of your bid. |
| Number | Question | Response (Yes or No) | Description of how your solution will fullfil this functionality |
| 1 | Does your Solution collect and manage the following information | ||
| 1.1 | Date and Time Sample is collected | ||
| 1.2 | Description of Sample | ||
| 1.3 | Typle of Sample collected (water, soil, ETC) | ||
| 1.4 | Ability to assign standard tests to the sample | ||
| 1.5 | Company/Client Name and information? | ||
| 1.6 | Company/Client Contact Information? | ||
| 1.7 | Client Specific Pricing | ||
| 1.8 | Does your solution allow for a minimum of four (4) concurrent users? |
| 2 | Does your solution allow for the ability to log in mulitple samples under a single project occurance? |
| 3 | Does your solution provide of configuration of workflows with the ability to assign tasks to individuals ? |
| 4 | Does your solution provide for easy configuration of a lab status dashboard? |
| 5 | Does your solution allow for configuration of individual roles by sample/project? |
| 6 | Does your solution allow for tracking of samples/testing done by 3rd party subcontractors? |
| 7 | Does your Solution provide for test result calcuations within the Solution? |
| 8 | Does your solution provide for easily customizable reports? |
| 9 | Does your solution provide for export of information to Quickbooks for billing of Clients/Customers |
| 10 | Does your solution provide for customizable search queries for samples and testing? |
| 11 | Does your solution provide for the ability to customize testing/workflor for each sample entered? |
| 12 | Does your solution provide for User Defined LIMS Forms? |
| 13 | Does your solution allow for email notifications to be sent from the solution? |
| 14 | Does your solution provide for customization of sample testing templates for multiple/repeat orders? |
| 15 | Does your solution provide for online support and troubleshooting for technical support? |
| 16 | Does your company provide technical support over the phone? Please provide hours of operation. |
| 17 | Does your solution comply with the following technical specifications: |
| 17.1 | Is your solution Cloud based? |
| 17.2 | Compliance with UWSA 1030, 1030.a. https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-authentication-2/, https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-authentication-2/information-security-authentication/ |
| 17.3 | The environment should support passwords that meet LOA2 entropy requirements for non-UWO students or employees and Support Single-Sign on to allow for Shibboleth or Azure SSO authentication for UWO employees or students. |
| 17.4 | Support multi-factor authentication using Duo for users with access to high-risk data. |
| 17.5 | The product will need to be SAML 2.0 capable and compliant. |
| 17.6 | Compliance with UWSA 1031, 1031.a, 1031.b. https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/, https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/information-security-data-classification/, https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification-and-protection/information-security-data-protections/ |
| 17.7 | High-risk data is encrypted in transit and at rest. |
| 17.8 | Regular backups of data are required and periodically tested. |
| 17.9 | Backup media must be encrypted and stored in a secure location. |
| 17.10 | Access to high-risk data is password protected and an inactivity auto-lock is required. |
| 17.11 | All data created with the solution is university owned and recovery mechanisms should be stated on the contract. |
| 17.12 | Software solution must maintain access support and parity with modern/current web browsers in all platforms. |
Pricing
| Please enter your bid pricing here. Bid will be judged on the total cost of your solutuion over the life of the contract | |
| Software and Implementation | |
| Subscription and Maintenance-Year 1 | |
| Subscription and Maintenance-Year 2 | |
| Subscription and Maintenance-Year 3 | |
| Subscription and Maintenance-Year 4 (renewal) | |
| Subscription and Maintenance-Year 5 (renewal) | |
| Any additional Costs | |
| Please provide Description below of what is included in additionals costs. | |
| Total Costs for Solution | $ - 0 |
Sheet2
| Yes |
| No |
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