Uninterruptible Power Supply (UPS) Maintenance, and Repair Services

Seminole County's Office of Emergency Management Telecommunications Division is seeking proposals for comprehensive Uninterruptible Power Supply (UPS) system maintenance and electrical services across county facilities. The Request for Proposal (RFP-5082) covers maintenance, repair, and support services for existing UPS systems from manufacturers including Toshiba, Power Quality, and Xtreme Power. Required services include preventative maintenance, emergency response, equipment replacement, and traditional electrical services with stringent response time requirements: 15-minute acknowledgment, 2-hour on-site response for critical infrastructure, and 4-hour response for business infrastructure. The solicitation was released on July 25, 2025, with questions due by August 15, 2025, and proposals due August 27, 2025, at 2:00 pm. Proposal evaluation will be based on multiple criteria: qualifications and experience (30 points), technical approach and preventative maintenance plan (25 points), service reliability and performance metrics (20 points), inventory management and resource availability (15 points), and cost (10 points). The county reserves the right to review financial statements, verify compliance, check references, and potentially conduct proposer presentations.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The three-year contract includes options for two successive one-year renewals and potential additional extensions, subject to fund availability. The first three months are considered probationary, during which the county can terminate the agreement with or without cause. Compensation will be through individual purchase orders with fixed fee pricing, and invoicing is permitted monthly, limited to the negotiated fixed fee amount. The contract requires contractors to maintain specific insurance coverages, including Workers' Compensation, Commercial General Liability, Business Automobile Liability, Excess/Umbrella Liability, and Professional Liability, with most coverage levels set at $1,000,000 per occurrence. While a specific budget range is not explicitly stated, the comprehensive nature of the services and the multi-year contract structure suggest a potentially significant investment in maintaining critical power infrastructure across Seminole County facilities.