Uniforms - Select 5. 11 and Elbeco- Updated Specs

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is issuing a Request for Quotations (RFQ 03A 260209-178) on behalf of the Maine Department of Corrections for a Master Agreement to supply uniforms and related apparel for correctional officer security staff. The procurement seeks quotations for long-sleeve shirts, short-sleeve shirts, trousers in both 4-pocket and cargo styles, polo shirts, ballcaps, duty jackets, and fleece duty jackets available in men's and women's sizes, with specifications tailored to law enforcement and public safety personnel including standard, tall, and maternity sizing options. Bidders are permitted to submit quotations for equivalent items provided they submit proper documentation proving equivalency. Quotations must be submitted in Excel format through the State of Maine's electronic procurement system (Advantage Vendor Self Service) by February 23, 2026, at 4:00 p.m. Eastern Standard Time, with all pricing submitted on the provided Bid Price Sheet with unit pricing and estimated delivery days. The evaluation will be conducted on a Best Value basis, with award made to the lowest-priced qualified bidder once compliance with all specifications and requirements is confirmed. The resulting Master Agreement will permit all State of Maine departments and agencies to purchase the listed items as needed, with an initial term from March 16, 2026, through March 31, 2027, followed by four optional renewal periods of one year each extending through March 31, 2031. Required submissions include the RFQ Bid Price Sheet, Appendix A (Bid Cover Page and Responsible Bidder Form), Appendix D (Municipality Participation Certification), Appendix E (Vendor Contact and Contract Signor Information), and Appendix F (State Purchasing Code of Conduct Affidavit).

No set-aside designations for disadvantaged enterprises or restrictions on organizational types are specified in the RFQ documentation. The RFQ does not identify any incumbent vendors or current contractors, nor does it restrict bidding to specific manufacturers beyond the requirement that quotations be submitted for items from 5.11 Tactical and Elbeco designated manufacturers. All quoted prices must remain firm for a minimum of one year, with any price adjustments requiring documentation supporting manufacturer cost increases, and all shipping must be FOB-Destination with charges included in the quoted prices. The estimated first-year usage quantities range from 1 to 100 units per item across the various uniform categories, though specific budget ranges or award values are not disclosed in the RFQ documentation. No bidders' conference or site visits are specified as part of this procurement process.