RFQ 03A 260209-178 Bid Price Sheet.xls

This is a Bid Price Sheet for Request for Quotation (RFQ) 03A 260209-178 issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Maine Department of Corrections. The RFQ seeks quotations for uniforms and related apparel for correctional officer security staff, including Taclite and Twill Class A and Class B short-sleeve and long-sleeve shirts, four-pocket and cargo pants, tactical polos, duty jackets, ballcaps, and maternity options from manufacturers 5.11 Tactical and Elbeco. Items are available in male, female, standard, tall, and maternity sizing options. Estimated annual usage quantities range from 1 to 100 units per item, with the highest volume items being ballcaps (100 units) and various shirt styles (ranging from 2 to 48 units). Quotations must be submitted in Excel format through Maine's Advantage Vendor Self Service system by February 23, 2026, at 4:00 p.m. Eastern Standard Time. The resulting Master Agreement will have an initial term from March 16, 2026, through March 31, 2027, with four optional one-year renewal periods extending through March 31, 2031.

All quoted prices must remain firm for a minimum of one year, with unit pricing and estimated delivery days required on the Bid Price Sheet. Pricing adjustments may only be made with documentation supporting manufacturer cost increases. All shipping must be FOB-Destination with charges included in the quoted prices. The evaluation will be conducted on a Best Value basis, with award made to the lowest-priced qualified bidder once compliance with specifications is confirmed. No set-aside designations for disadvantaged enterprises are specified. Bidders may submit quotations for equivalent items provided they submit proper documentation proving equivalency. Required bid submissions include the RFQ Bid Price Sheet, Appendix A (Bid Cover Page and Responsible Bidder Form), Appendix D (Municipality Participation Certification), Appendix E (Vendor Contact and Contract Signor Information), and Appendix F (State Purchasing Code of Conduct Affidavit). The RFQ does not identify incumbent vendors, specify a bidder's conference, or require site visits.