Uniforms / Logo Wear

The Michigan Department of Technology, Management and Budget issued RFP 210000002538 on August 18, 2021, for the procurement of uniforms and logo wear to be supplied to the Department of Natural Resources (DNR), Department of Technology, Management & Budget (DTMB), Michigan Department of Health and Human Services (MDHHS), and potentially other state agencies and MiDeal members (local units of government, school districts, universities, community colleges, and nonprofit hospitals). The procurement encompasses a comprehensive range of apparel items including button shirts, polo shirts, t-shirts, sweatshirts, hoodies, coats, jackets, vests, pants, shorts, hats, duffle bags, and backpacks, with customized embroidered patches, woven labels, direct embroidery designs, and screen-printed graphics specific to each agency and division. Bidders must be capable of supplying uniforms on both bulk order and smaller individual quantity bases, warehouse inventory without embellishment prior to final decoration, maintain minimal lead times, and provide individual agency e-stores with employee login capabilities for ordering. Required qualifications include maintaining $1,000,000 Commercial General Liability, $1,000,000 Automobile Liability, and $1,000,000 Cyber Liability insurance; compliance with Michigan IT policies and standards; maintenance of backup and disaster recovery plans with 24-hour recovery objectives; ADA compliance to WCAG 2.0 Level AA standards for any online purchasing platforms; and submission of physical embellishment samples and product data sheets for all proposed items. The contract will be evaluated using best value criteria, including consideration of economic impact factors such as Michigan employment, principal place of performance, and job creation. Key deadlines include the pre-proposal meeting on August 23, 2021, bidder questions deadline of August 27, 2021 at 3:00 p.m. Eastern, answers posted by September 1, 2021, and proposal submission deadline of September 8, 2021 at 3:00 p.m. Eastern, with anticipated award recommendation on October 4, 2021, latest contract execution date of October 27, 2021, and service commencement on December 1, 2021.

The RFP documents do not indicate specific set-aside designations or restrictions limiting responses to particular categories of organizations, though all bidders must comply with standard state procurement requirements and pay a 1% administrative fee on all sales to the State and MiDeal members. The incumbent contractor is Logofit, which has agreed to provide all artwork, vector files, and related materials to facilitate transition to the new vendor and possesses patches and woven labels available for purchase; however, access to LED-CO patches and labels is restricted by the Department of Natural Resources, which will independently purchase any remaining Logofit DNR inventory. The current contract can be referenced on Michigan Contract Connect under Contract #071B7700027. Bidders must submit pricing on the Schedule B-Pricing Worksheet for estimated annual usage quantities across three one-year contract periods, with pricing information remaining public and subject to disclosure, though bidders may identify other confidential cost data for redaction. Pricing must include costs for clothing items, embellishments, setup fees, shipping, handling, and overhead with profit margins disclosed as percentages, and contractors must include any lead time from award of contract to delivery. No specific contract value or guaranteed purchase quantities are identified in the procurement documents, as the State cannot guarantee the volume of items to be purchased, though the contract term is three years with an option for up to two additional one-year renewal periods at the State's discretion, and pricing is firm for the entire base contract term with possible adjustments in option years through change notice.