Michigan.gov/MiProcurement proposal instructions Department of Technology Management and Budget Uniforms / Logo Wear Request for Proposal No. 210000002538 Solicitation Manager Name: Valerie Hiltz Direct Phone:517-249-0459 Email: HiltzV@michigan.gov Main Phone: 1-855-MI-PURCH 1-855-647-8724 This is a Request for Proposal (RFP) for:

Procurement of standardized uniform items with logo or other identifiers affixed RFP Timeline

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal. Note that all documents and information submitted as part of a proposal will become public record immediately upon receipt by the State. Proposals received by the State may be posted on the State’s publicly available website after bidders are notified of the award recommendation.

RFP Structure and Documentation

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. OPTIONAL PRE-PROPOSAL MEETING.

An optional pre-proposal meeting will be held on Monday, August 23, 2021, at 1:00 pm eastern time via Microsoft Teams.

Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 248-509-0316,,405166988# United States, Pontiac Statements made by the Solicitation Manager or designee at a pre-proposal meeting are not considered modifications to the RFP. If, however, the Solicitation Manager determines modifications to the RFP are warranted after the meeting, modifications will be posted in writing on www.michigan.gov/SIGMAVSS as explained in the Modifications section of this document.

Attendance at the pre-proposal meeting not limited. If the pre-proposal meeting is mandatory, a bidder may be disqualified by being late. Subcontractor sign-in is permitted in lieu of the bidder as evidence of attendance. Accessibility requests for reasonable accommodations at the pre-proposal meeting should be made with the Solicitation Manager at least 10 business days before the date of the meeting. Accommodation requests received outside this time period cannot be guaranteed.

4. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.

5. QUESTIONS. Bidder questions about this RFP must be emailed to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

6. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder. Note that all documents and information submitted in any manner as part of a proposal will become public record immediately upon receipt by the State. Proposals received may be posted by the State on the State’s publicly available website after bidders are notified of the award recommendation.

7. DELIVERY OF SUBMITTALS. Submittals will be considered as part of a bidder’s Solicitation Response and are required for the proposal to be considered responsive.

A. Mandatory Submittals. Bidders will be required to submit embellishment samples for evaluation.

1) Patch. Submit one patch sample affixed to an article of clothing or on a 12” x 12” piece of cloth.

2) Embroidery. Submit one embroidery sample created based upon the thread count and backer proposed in Schedule A, on an article of clothing or on a 12” x 12” piece of cloth.

3) Screen Print. Submit one sample of a two-color screen-printed design on an article of clothing or on a 12” x 12” piece of cloth.

4) Heat Transfer. (Only required if bidder has indicated in Schedule A that they can supply this embellishment type). Submit one sample of a of a two-color screen-printed design on an article of clothing or on a 12” x 12” piece of cloth

5) Woven Label. (Only required if bidder has indicated in Schedule A that they can supply this embellishment type). Submit one sample of a woven label affixed to an article of clothing or on a 12”x12” piece of cloth B. Conditional Submittals. Bidders will be required to submit Proposed Alternate Product Data Sheets ONLY if they are proposing alternate product items.

The bidder must submit a binder which will include a Product Data Sheet for each item that the bidder is proposing which is manufacturer by a company other than that which is specified (alternate product). The product data sheet:

1) Will supply enough information to enable the State to determine that the specification for the proposed product meets or exceeds that of the stated manufacturer including but not limited to:

a. Product Manufacturer Name

b. Product / Style Number

c. Style

d. Fabric weight

e. Fabric type

f. Available sizes

g. Available colors

2) Bidders must note on the top right corner of each Proposed Alternate Product Data Sheet the following information: the Agency, the Clothing Type, and the Item # that corresponds with the clothing item in Schedule B- Pricing Worksheet.

Some items are used by multiple Agencies, so some product data submittals may require notation of more than one Agency and Item #. It is not necessary to submit duplicate Product Data Sheets.

For Example:

DTMB, Button Shirt, Item 1 DNR, Button Shirt, Item 7

All submittals must be sent to allow sufficient time to ensure the submittal have been received by the Solicitation Manager by the proposal date and time deadline. Any submittal that is received after the proposal deadline as identified on the Cover Page is considered a late proposal, the solicitation will be deemed non- responsive, and any solicitation response will not be evaluated.

The bidder must send submittals utilizing one of the following methods:

Delivery or Courier Valerie Hiltz DTMB Central Procurement Services Constitution Hall 525 W. Allegan St., 1st Floor, NE Lansing, MI 48933-1521 U.S. Postal Service Valerie Hiltz DTMB Central Procurement Services PO Box 30026 Lansing, MI 48909-7526

When sending submittals, the bidder must:

· Allow adequate time to process through the State-building security checkpoints.

· Label the RFP number and bidder name on the outside of each package. If a delivery or courier service is used that prohibits markings on its package, this information should be placed on the outside of an interior package.

· Not submit responses to more than one RFP in one package.

8. DELIVERY OF PROPOSED ALTERNATE CLOTHING SAMPLES. Bidders who have submitted Conditional Submittals and who have passed the technical evaluation may be required to submit one clothing sample for each proposed alternate item that differs from the manufacturer listed in Schedule B.

A. Each bidder is required to have assembled one sample of each item, ready to go.

B. The request for sample submission will be sent to bidders in writing via e-mail.

C. The bidder will be expected to submit their samples and have them delivered within three business days. The specific day and time will be indicated in the sample submission request. Please allow adequate time for your samples to process through State-building security checkpoints.

D. Each article of clothing will be numbered to correspond with the number assigned to the clothing item in Schedule B.

E. The bidder must submit its samples utilizing one of the following methods:

Delivery or Courier Michigan Dept. of Technology, Mgt. and Budget Central Procurement Services Constitution Hall Attn: Valerie Hiltz 525 W. Allegan St., 1st Floor NE Lansing, MI 48933-1521 U.S. Postal Service Michigan Dept. of Technology, Mgt. and Budget Central Procurement Services Attn: Valerie Hiltz PO Box 30026 Lansing, MI 48909-7526

F. When submitting your samples, the bidder must label the package with the RFP number and bidder name on the outside of each package. If a delivery or courier service is used that prohibits markings on its package, this information should be placed on the outside of an interior package.

G. Samples that are not rendered unusable during the evaluation process will be returned to the bidder, at the bidder’s expense. Bidders will also be allowed to pick these items up if they so choose. If the bidder does not wish to have the samples returned, they will be destroyed.

9. EVALUATION PROCESS. The State will evaluate each proposal based on the following factors:

Proposals receiving 80 or more technical evaluation points will have samples evaluated and pricing evaluated and may be considered for award.

Bidder’s embellishment samples will be reviewed based on the following criteria. Whether the embellishment passes evaluation or not will determine how or if the state will continue to consider the bidder for award.

For those bidders that are offering proposed alternate products, the Product Data Sheet will be evaluated and if samples are being requested, they must pass the following evaluation criteria to be further considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

10. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

11. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

12. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in the Evaluation Process section of this document if the State receives only one proposal.

13. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who offers the best value to the State, as determined by the State. Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in the Evaluation Process section of this document, and price, as demonstrated by the proposal. The State will post an Award Recommendation and Evaluation Synopsis on www.michigan.gov/SIGMAVSS or in the manner it was originally published.

14. DEBRIEF MEETING AND BID PROTEST. The State will post an Award Recommendation and Evaluation Synopsis which will provide instructions on how to request a debrief meeting.

If you wish to initiate a protest of the award, you must submit your written protest electronically at BidProtest-DTMB@michigan.gov no later than 3:00 p.m., 7 business days after posting the Award Recommendation and Evaluation Synopsis on SIGMA VSS. The State reserves the right to adjust this timing and will publish any change.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

15. STATE ADMINISTRATIVE BOARD. Contracts equal to $250,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

16. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. The bidder understands that their proposal will become public record immediately upon receipt by the State. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

17. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. As a public record, all portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, the State may exempt some information from disclosure as permitted by law. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information. Failure to submit a completed CT Form may be cause for disqualification from the solicitation process. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow CT Form instructions, the proposal may be publicly disclosed in its entirety without redaction after an award recommendation.

Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

i. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

ii. Failure to complete and sign a CT Form may result in disqualification of the bidder. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow the CT Form instructions, the proposal, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after bidders have been notified of an award recommendation.

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

confidential treatment form INSTRUCTIONS. Complete either Section 1 or Section 2 of this CT Form and sign where indicated. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information.

Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow CT Form Instructions, the proposal, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after bidders have been notified of an award recommendation. See the Confidential Treatment Form and The Freedom of Information Act (FOIA) sections of the Proposal Instructions for additional information.

Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED This section must be completed, signed, and submitted with the proposal if the bidder does not request confidential treatment of any material contained in the proposal.

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is not requested.

RFP Number

RFP Title

Signature

Date

Printed Name, Title, Company

Section 2. CONFIDENTIAL TREATMENT IS REQUESTED This section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary.

The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) identifies the Proposal Page #, Section #, and Paragraph #, (2) identifies whether the material is a Trade Secret (TS), Proprietary Financial Information (FI), or Proprietary Information (PI), and (3) explains the specific legal grounds that support treatment of the material as TS, FI, or PI. Bidders must provide a complete justification as to how the material falls within the scope of an applicable FOIA exemption or relevant case law. Bidders must not simply cite to an applicable exemption or case name. Bidders must also provide the contact information for the person at their organization authorized to respond to inquiries by the State concerning the material.

Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy”.

(1) Proposal Page #, Section #, Paragraph # (2) Material is Trade Secret (TS), Proprietary Financial Information (FI), Proprietary Information (PI) (3) Applicable FOIA Exemption with Written Justification (4) Bidder Contact Information

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

RFP Number

RFP Title

Signature

Date

Printed Name, Title, Company vendor questions worksheet Provide a detailed response to each question. “You” and “company” refers to the bidder.

1. Contact Information

Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.

2. Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number.

Website address.

Number of years in business and number of employees.

Legal business name and address of parent company, if any.

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

If you enter “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

5. State of Michigan Experience and Prior Experience

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Below, describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

Provide the information for the entity that you contracted with and information relative to the contract you held with them.

Experience 1

Company name.

Contact name.

Contact role at time of project.

Contact phone.

Contact email.

City.

State.

Zip.

1. Project name and description of the scope of the project.

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 2

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 3

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

6. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal.

7. Michigan Economic Impact

Number of employees currently employed at locations within the State of Michigan.

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)

Minimum wage paid to employees employed at locations within the State of Michigan.

Average wage paid to employees employed at locations within the State of Michigan.

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.

8. Labor and Environmental Laws Compliance

Bidder must disclose any violations of state or federal labor and employment laws and regulations received within the past five years.

Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.

9. Supplier Diversity

10. Other

Contractor must enter company name here.

Schedule A – statement of work contract activities Request for Proposal (RFP) No. Uniforms / Logo Wear Request for Proposal No. 210000002538 This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor MUST respond within the body of this document in the spaces provided except as otherwise directed. Cut and paste information into these locations if necessary. Do not attach any alternate or additional information as it may not be considered for evaluation, unless specifically requested within the RFP. Uniform Resource Locator (URL) links to information will not be considered for evaluation.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

Several State agencies require their staff to wear a standard Uniform comprising of items to which logos or other identifiers are affixed. These apparel items are selected to create a standard, consistent look and/or to provide for the safe performance of the staff’s duties.

SCOPE

The purpose of a contract ensuing from this RFP is for the procurement of standardized uniforms, as authorized by a State agency or department, that may have identification affixed. The DNR and DTMB uniforms are included in this solicitation, however, this contract will be extended to any other State Agency or MiDeal member who meets the uniforming requirements and wishes to utilize it.

The Contractor will be responsible for warehousing and distribution of the uniform/logo wear, data collection and reporting, and all supervision and labor necessary for the completion of the established contract per the requirements outlined in this RFP.

The State cannot guarantee the number of items that will be purchased nor the annual dollars that will be spent during the term of this contract.

REQUIREMENTS

1. General Requirements A. Contractor must provide deliverables and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth below, including but not limited to; data collection, reporting, warehousing, and distribution.

B. Contractor shall provide uniform items including but not limited to; work apparel shirts (long and short sleeve, button and pull over), pants and shorts, and outer wear that meet or exceed the specifications as provided by the brands listed in Schedule B.

C. Contractor shall supply and sew on a patch or woven label, direct embroidery, or silk screen on each shirt or item as required at the time of ordering.

D. The State reserves the right to add, remove or replace items, and the agencies served, during the contract term to meet the State of Michigan’s future needs.

E. The Contractor will work with State Agencies to review established uniforming items, suggest, and offer new products, possibly utilizing new clothing technologies, and assist in updating uniform requirements if requested.

F. The Contractor will pay a Contract Administration fee to the State in the amount of 1% for sales made to State Agencies and MiDeal members as outlined in Standard Terms and Conditions Section 7. Administrative Fee and Reporting and must comply will reporting requirements.

G. No product substitutions are allowed at the time of order fulfillment. See Section 1.2. Product Substitution for substitution allowances and procedures.

H. Modifications to the Contract are only permitted if provided for in a Change Notice executed by the Contract Administrator.

Responding to 1. General Requirements, the Contractor will check only one box below and identify exceptions if any.

List all exception(s):

1.1. Product Specifications

A. Clothing Items. The State prefers that the Contractor make their bids based upon the manufacturers and styles specified in Schedule B- Pricing Worksheet.

B. The State requires the Contractor to bid on the items as specified utilizing specific manufacturers and style numbers if the Contractor reps the brand. If the Contractor doesn’t rep the brands listed, the Contractor may offer an alternate bid for items from other manufacturers that meet or exceed the original specifications. If alternates are proposed:

1) As part of your proposal response, you will be required to submit product data literature as a means of proof that each item meets or exceeds the specifications if you are proposing alternates. See Proposal Instructions, Section 7. Delivery of Submittals, B. Conditional Submittals.

2) Additionally, each Bidder will have assembled, and ready to ship, a sample of each proposed alternate item, provided at no cost to the State, so that if the Joint Evaluation Committee deems it necessary to see and evaluate the actual product, the clothing samples may be forwarded to the State for review within three days of the written request. Please see Proposal Instructions, Section 8. Delivery of Proposed Alternate Samples.

Does your company have a one stop or quick ship vendor catalog for items that are not seasonally specific or special offers? And if so, what are the items and what are the improvements in delivery timeline. Contractors to Respond in detail Below:

C. Logo Production/ Embellishment. Each agency will have its own individually designed logo(s)/embellishments and specifications. See Schedule C. Embellishment Information.

1) Embroidery, patches, silk screen, heat transfer, and woven labels.

a. Prior to production each agency will provide the Contractor with the specifications and electronic design files.

b. Contractor will create a proof and e-mail it to the Agency Program Manager for approval.

c. Once the proof is approved if the logo is for a patch or woven embroidery a sample will be created and delivered to the Agency Program Manager.

d. Once approvals are received from the Agency Program Manager, logo production can begin, and the Contractor must supply to the agency an electronic copy of the approved logo.

e. Embroidered embellishments must lay flat without fabric distortion and must not require ironing to maintain this specification.

f. For screen printing or heat transfer, embellishment must be crisply and cleanly printed with no smears or other distortions.

2) As part of the proposal response, each Bidder will be required to provide one example of each type of embellishment, affixed to an article of clothing or representative piece of cloth, for evaluation. if the Committee deems it necessary to see and evaluate the actual product. The embellishment samples will be forwarded to the State for review within three days of the written request. Please see Proposal Instructions, Section 7. Submittals A. Mandatory Submittals.

3) Fees for the embellishment set up will be included in the logo line-item cost on Schedule B.

4) In some instances, the bidder will be required to affix patches or woven labels provided to the Contractor by the State, the cost of which will be quoted in Schedule B.

For Embroidery embellishments, please describe the weight of the backing used and the standard thread count per square inch. Contractors to Respond in detail Below:

Is your company familiar with “woven labels” and can your company provide these? Contractors to Respond to both questions Below:

Is your company willing to affix patches or woven labels provided to you by the State in lieu of your company providing them? Contractors to Respond Below:

Can your company provide heat transfers? If so, would that be at the same cost as a screen print? If not, what would that price difference be? Contractors to Respond Below:

Will your company include the initial set up of each groups’ embellishment in the logo item cost? Contractors to Respond Below:

Because not every agency or each of their offices are included in this solicitation, but may join later, does your company include the initial set up of each groups’ embellishment in the logo item cost? If not, what is the fee? Contractors to Respond Below:

Will your company charge for set-up of the embellishment if a change is required after the initial set up? If so, what is that fee? Contractors to Respond Below:

Responding to 1.1. Product Specifications, the Contractor will check all the boxes that apply. Failure to respond below may lead to disqualification.

I have reviewed the above requirements and agree with no exceptions.

I have reviewed the above requirements and have listed our proposed alternate manufacturer and Product number information in Schedule B (if any).

I have attached a Product Data Sheet for any alternate items for which we are proposing (if any).

1.2. Product Substitution, Additions and Deletions

A. Substitutions. While the State recognizes that product substitutions may need to be made, substitutions may not be made during order fulfillment and may not be made without prior written consent via a Change Notice as follows:

1) Product substitution due to discontinued product.

In the event of a product discontinuation which makes the approved product unavailable the Contractor will:

a. Alert the Program Manager within 2 business days once the discontinuation is known and if orders have been placed for the item, the Contractor will also contact the Program Manager who has outstanding orders.

b. Provide to the Program Manager suggested alternate products for consideration, within 7 business days, product information including, but not limited to: product data sheets, the cost per replacement item and the time in which the new product can be obtained.

c. Provide to the Program Manager samples as requested by the Program Manager. See Schedule A, Section 2.4. Samples.

d. Provide the replacement clothing item as agreed to and as replaced via Change Notice.

2) Product substitution due to product quality issues or…