Uniforms for Police

The City of Lubbock, Texas, is soliciting competitive sealed bids for ITB 25-19182-YB to procure uniforms and related customization services for the Lubbock Police Department. The procurement encompasses Class C uniform outer vest covers, super shirts, base shirts, bike patrol shirts, and associated outerwear, along with customization services including embroidered nametapes, badge tabs, shoulder patches, rank insignia, and chevrons. The successful bidder must provide only first-quality Blauer brand products with no substitutions permitted, maintain sufficient inventory to fulfill orders within 45 days of award, employ a minimum of one full-time tailor and one full-time seamstress, and provide a dedicated account representative for order fulfillment and customer service. All pricing must be quoted on a firm, fixed-price basis with F.O.B. delivered terms, including delivery, packaging, measurement services, supplementary trouser hemming, and customization costs, guaranteed for a minimum of 60 days. The contract shall be awarded for an initial one-year term with four optional one-year renewal extensions, with automatic renewal unless either party provides 90 days' written notice of termination. Sealed bids must be submitted electronically through the Bonfire portal or in hard copy to the Director of Purchasing and Contract Management by February 24, 2026, prior to 3:00 P.M., with no pre-bid meeting scheduled. Bidders must submit production samples at no charge, provide a complete Blauer size-run at no cost, provide three references from current customers of similar size and scope, complete a Similar Projects and Reference Form, and guarantee all products against defects in workmanship or materials with replacement at bidder expense within 30 days of notification.

The procurement does not identify specific set-aside designations for disadvantaged enterprises, though the City implements local preference provisions under Texas Local Government Code 271.9051, allowing consideration of local bidders whose principal place of business is within Lubbock's city limits if their bid is within five percent of the lowest non-resident bid for contracts not exceeding $500,000. All bidders must execute mandatory compliance documents including an Insurance Affidavit certifying ability to meet specified insurance requirements within ten business days of award notification, a Non-Collusion Affidavit attesting to independent bid preparation without coordination with other bidders, and a Conflict of Interest Disclosure form if applicable under Texas Local Government Code Section 176. Bidders must also complete a Vendor Acknowledgement Form certifying compliance with federal suspension and debarment regulations, Texas Government Code prohibitions on boycotts of Israel and energy companies, and firearm entity discrimination prohibitions for contracts valued at $100,000 or more with companies employing 10 or more full-time employees. Standard payment terms are Net 30 days unless otherwise specified. The solicitation does not identify incumbent vendors or current contractors, nor does it specify a budget range or award value, allowing the City to evaluate bids on a competitive basis without predetermined spending limitations.