Uniform Rental Services

Oneida County is seeking a three-year contract for uniform rental and cleaning services across five county locations, including Water Quality & Water Pollution Control, Public Works, Barneveld Garage, Taberg Garage, and Oriskany Garage. The bid (RFB-2345) was released on August 8, 2025, with a bid opening scheduled for August 27, 2025, at 10:30 AM. The procurement involves comprehensive uniform services including weekly pick-up, delivery, laundering, and replacement of garments for county employees. Specific uniform requirements include short and long-sleeve shirts in navy, black, and charcoal grey, with fabric options of 65% polyester/35% cotton and 100% cotton, along with coveralls, pants, and optional jackets. The contract mandates 1.5-inch name patches and 3-inch county seal emblems on uniforms. Bidders must submit catalog cut sheets with product photos and provide all-inclusive unit pricing covering administrative costs, transportation, and maintenance. The county reserves the right to adjust the number of employees receiving uniforms without additional charges, and the contract includes an option to renew for two additional one-year terms with potential price adjustments limited to the lesser of the consumer price index or 3% annually.

While no specific set-aside designations or restrictions on bidder types are explicitly mentioned in the documents, the bid provides detailed pricing schedules allowing vendors to calculate total three-year prices across different uniform items and locations. The estimated contract value can be inferred from the comprehensive pricing tables, which outline weekly rental charges for various garment types across multiple county facilities. Bidders are required to provide inclusive pricing that covers all administrative, maintenance, and service-related expenses. The solicitation allows for three alternative jacket types as optional additions to the base bid, providing flexibility in vendor proposals. Estimated three-year quantities are provided for each uniform item, broken down by specific county location, which will help potential vendors understand the scope of the contract. Questions regarding the bid were initially due by August 12, 2025, but an addendum extended the last day for submitting questions to August 20, 2025. Interested vendors should carefully review the detailed specifications and pricing requirements in the bid documents to prepare comprehensive and competitive proposals.