RFB-2345.pdf

Oneida County Department of Purchasing Anthony J. Picente Jr.

800 Park Ave 6th Floor Utica, NY 13501 County Executive

Phone (315) 798-5880 Fax (315) 798-4042 purchasing@ocgov.net Alfred A. Barbato

Director

Oneida County

Invitation to Bid

For

Uniform Rental Services

Bid Reference No. 2345

Oneida County, New York

August 8, 2025

Bid Opening August 27, 2025 @ 10:30 AM

SPECIFICATIONS

mailto:purchasing@ocgov.net

Bid Reference No.: 2345 Uniform Rental Services Oneida County

INVITATION TO BID

Sealed bids, subject to the conditions contained herein, will be received by the DIRECTOR OF PURCHASING until 10:30 A.M., local time on August 27, 2025, and then publicly opened and read for:

Uniform Rental Services For

Oneida County

Bid Ref. # 2345

Specifications MUST be OBTAINED from the Oneida County Purchasing Department, 7th Floor, 800 Park Avenue, Utica, New York 13501. Administration fees are as follows: $10.00 if picked up in person or $15.00 for mailing. Cash is not acceptable, and fee is non-refundable. (Mail is by 1st Class or Priority Only) This bid is also available electronically (Empire State Purchasing Group-Bid Net) by going to the County website and following the links at: http://www.ocgov.net/ (fee for electronic retrieval is also $10.00 and should be mailed with bid submission). Bids without fee may not be considered

Copies of the bid documents may be examined at no expense at the Oneida County Purchasing Department.

Upon examination potential bidders may purchase a book as described above and bidders may not obtain books from any other source or bid will be disqualified.

Sealed bids must be returned on the form furnished. Bids must be received before the deadline specified above—late bids will not be considered. The return envelope must be clearly marked with the bid reference number and bid name on the outside lower left corner and addressed to Oneida County Purchasing Department, 7th Floor, 800 Park Avenue, Utica, NY 13501.

Inquiries regarding details of the specifications must be directed in writing to Nicole Bourgeois, Senior Engineer (NBourgeois@oneidacountyny.gov) no later than 12:00PM (Noon), August 20, 2025.

The County reserves the right to revise or amend the bidding documents prior to the date set for opening bids.

Such revisions and amendments, if any, will be announced by addendum to this advertisement. The County also reserves the right to waive any irregularity and reject any or all bids received.

The County of Oneida, to promote its established Affirmative Action Plan, invites sealed bids from minority groups. This Affirmative Action Plan applies to all people without regard to race, creed, age, color. National origin, gender, religion, sexual orientation, disability, marital status, military status, gender predisposition carrier status, or political affiliation or belief. regarding sealed bids and contracts applies to all persons without regard to race, creed, color, national origin, age, sex or handicap race, creed, age, color, national origin, gender, religion, sexual orientation, disability, marital status, military status, gender predisposition, carrier status, or political orientation or belief

Dated: August 8, 2025 Alfred A. Barbato Director of Purchasing http://www.ocgov.net/ mailto:NBourgeois@oneidacountyny.gov

Oneida County

*** PLEASE MAKE CHECKS PAYABLE TO: COUNTY OF ONEIDA ***

GENERAL INSTRUCTION TO BIDDERS

1. Sealed bids will be received by the Oneida County Director of Purchasing at his office in the Purchasing Department, Oneida County Office Building, 800 Park Avenue, Utica, N.Y., in accordance with the published invitation for bids.

2. The sealed bids, subject to the conditions contained herein, will then be publicly opened and read aloud. All bidding must be on the forms furnished and returned in the envelope provided by the Director of Purchasing.

3. NOT USED

4. All pickup and delivery charges must be included in the bid price.

5. No combination bid on any units will be accepted and each unit must be bid separately. Quantities shown on the Bidding Sheet are approximate only. The contract shall be for the quantities ordered during the contract period.

6. Any material delivered by a bidder, which is not in accordance with specifications or is otherwise unsatisfactory, in the opinion of the department, may be retained and, if necessary, used until it is replaced with satisfactory material.

7. Except for causes not in the control of the bidder, no request for postponement of the date of delivery, or completion, shall be considered. The Director of Purchasing reserves the right to postpone and may do so as circumstances require.

8. When specified, bid bond or certified check must accompany the bid; the same must be made out to the County of Oneida. Failure to submit bid bond or certified check when specified will result in automatic disqualification of bid.

9. The County is not subject to tax. The County will sign exemption certificates when required.

10. Bidders are warned that all deliveries are to be new, unused and first quality. No rejects, "seconds" or otherwise imperfect or low-quality material will be acceptable.

11. For the sake of simplicity, the accompanying specifications, manufacturers name or catalog numbers may have been used. In all such cases, they are well-known manufacturers whose catalogs are readily available to all bidders. The use of manufacturers’ names or numbers is not intended to restrict bidding or bar

Oneida County the equal or superior product of other manufacturers. Quantities given are approximate and bidders are to verify all figures.

12. If a date is stated in the specifications, all deliveries and installations shall be completed by said date.

13. The Director of Purchasing reserves the right to make such investigations as he deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Director of Purchasing all such information and data for this purpose as he may request, including, but not limited to, the name and address of the manufacturer of the articles quoted on. The Director of Purchasing also reserves the right to reject any bid if the evidence submitted by, or the investigation of, such bidder fails to satisfy the Director of Purchasing that such bidder is qualified to carry out the obligations of the bid or to complete the deliveries contemplated therein.

14. The Director of Purchasing reserves the right to consider informally a bid not prepared and submitted in accordance with the provisions of these specifications, or to waive informalities in any bid as received. The Director of Purchasing also reserves the right to reject any and all bids, as in the best interests of Oneida County, without cause.

15. NOT USED

16. No bidder may withdraw his or her bid within forty-five days after the bids are opened but may withdraw it at any time prior to the closing time for the reception of bids.

17. Alternate proposed items shall fulfill the requirements of the basic specifications in function, type, materials, construction, color, and finish. If bid differs from specifications, brochures or cuts shall be submitted with the bid.

18. In submitting this bid, the bidder declares that he or she is, or they are, the only person or persons interested in said bid, that it is made without any connection with any person making another bid for the same materials, and that the bid is in all respects fair and without collusion, fraud, or mental reservation.

19. In submitting this bid, any bidder subject to the provisions of Article 18 of the General Municipal Law and/or the Ethics Law of the County of Oneida declares that he, she or they shall comply with the same.

20. The Bidder to whom a contract shall be let, granted or awarded is prohibited from assigning, transferring, conveying, subletting or otherwise disposing of the same, or of his or her right, title or interest therein, or his power to execute such contract to any other person or corporation, except as provided in Section 109 of the NYS General Municipal Law.

21. No bid for materials, supplies, equipment or services may be accepted from, or contract therefor awarded to, any person who is in arrears in taxes or upon debt or contract to or with the County or who has defaulted as a surety or otherwise upon a contract or obligation to the County, or who may be otherwise disqualified under any act of the legislature not inconsistent with the Oneida County Charter or Oneida County Administrative Code.

Oneida County

22. The Bidder agrees to make no claim for damages for delay occasioned by an act or omission of the County of Oneida.

23. NOT USED.

24. Pursuant to NYS General Municipal Law Section (103), (3) & (16), as well as Section 104, it is the intent of this Invitation To Bid that all political subdivisions, and districts located in the State of New York, be entitled to make purchases of materials, equipment or supplies from the resulting bid award. All orders will be placed by the participating entities. Each participating entity shall be billed by and make payment to the successful bidder directly. The sole responsibility in regard to performance of the bid, or any obligation, covenant, condition or term thereunder by the successful bidder and the participating entities will be borne and is expressly assumed by the successful bidder and the participating entities and not by Oneida County. In the event of a failure or breach in performance of any such bid by a participating entity or the successful bidder, Oneida County specifically and expressly disclaims any and all liability for such defective performance or breach, or failure of either party to perform in accordance with its obligations, covenants and the terms and conditions of this bid.

25. By signing and submitting a bid, the bidder acknowledges, agrees with and accepts all provisions of these instructions, as well as each and every provision of the item specifications. The signature and submission of a bid constitutes a declaration and certification that the bidder can furnish the materials, equipment, and/or services required satisfactorily in complete compliance with the specifications,

26. The proposal must be made out in the corporate or other entity name of the bidder and must be fully and properly executed by an authorized person.

27. Awards will be made to the lowest responsible bidder as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of materials or equipment to be furnished, their conformity with the specifications, the purpose for which required, and the terms of delivery.

28. Where pricing is described in both words and numerals, the words will govern.

29. It is understood and agreed that in questions of interpretation in the specifications, the Purchasing Director shall expressly have the right to determine the meaning and shall control the decision, and such decision shall be binding and final

Oneida County

CONTRACT CONSIDERATIONS

A proposed form of contract, contradicting the County’s material requirements, including limits of insurance, is provided at Attachment 1. Bidder shall carefully review the proposed contract, as it will impact the final form of agreement.

Oneida County

SPECIFICATIONS

UNIFORM RENTAL SERVICES

Oneida County is requesting bids for employee uniform rental services according to the specifications contained herein. General requirements have been listed in this document. Hours for delivery and delivery locations are subject to change as determined and specified by the County.

1. CONTRACT PERIOD

The contract period shall run for three (3) years from the date of execution with the option to renew for

(2) additional (1) year extensions with the same terms and conditions if agreeable to both parties. Price for each extension may be adjusted annually at the lesser of the rate of inflation as recorded by the consumer price index, or 3%.

2. FORM OF CONTRACT

The form of contract for the uniform service shall be a form mutually. The County of Oneida and the successful contractor, based on the template annexed at Attachment 1. The County will not accept or execute unalterable contracts of the contractor.

3. BID PRICE

The Unit Price Bid price shall include all transportation charges necessary to effect prompt and satisfactory performance.

Unit Prices bid shall be all inclusive of fees. The Contractor shall not charge separately for administrative, overhead, per diem, maintenance, shipping, transportation costs (travel time, fuel surcharges, mileage, stop fee, etc.), invoice minimum, nor uniform insurance, to provide required service.

The Contractor shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.

4. UNIFORM SERVICE

General

The Contractor shall furnish the uniforms, clothing, and other items described in the bid forms. The Contractor will provide the pick-up/delivery service once per week on days to be agreed upon mutually. The Pick-up delivery visit will occur between 8:30am and 3:00pm, Monday through Friday only. Each time the Contractor provides the pick-up/delivery visit, the items picked up during the previous visit will be freshly laundered and delivered.

Generally, the number of uniforms to be cleaned weekly for each employee will equal the number of workdays in the previous week. However, the Contractor shall be responsible for cleaning excess uniforms if required at no additional cost.

Oneida County

An inventory record will be provided to the County by the Contractor. The Contractor’s representative and the County's representative will inventory out-going and in-coming clothing each time the pick-up or delivery is made.

Initial delivery of new uniforms shall be made within six weeks of contract execution or receipt of a purchase order, but no later than October 3, 2025 The County reserves the right to increase or decrease the number of employees receiving uniforms during the contract period. There shall be no surcharge for increasing or decreasing the number of employees receiving uniforms and payment shall be based on the actual number of employees receiving uniforms during the requested pay period.

All uniforms must be new and unused. Used, demo, or previously returned uniforms shall be unacceptable.

The following specifications establish minimum requirements. It is not the intent to restrict bidding or limit bidding to a specific manufacturer. Alternate items may be proposed if such items are proven to be equal to, or superior to, the minimum requirements by using the Variance Page attached.

Garments may be exposed to contaminants including, but not limited to, solvents, inks, oils, and other hazardous substances due to the nature of the facility work.

Base Bid: Garments Required

ALL LOCATIONS:

A: Short Sleeve and Long Sleeve Button-Down Shirts

1 – Sleeve length shall be as requested by employee at the beginning of the contract and at the beginning of subsequent contract renewal periods. Employees may request a combination of short sleeves and long sleeves.

2 – Fabric (Required Options):

(4.25 oz.) Poplin, 65% Polyester/35% Cotton

(6.0 oz.) Twill, 100% Cotton

3 – Sewn-in no-roll collar.

4 – (6) buttons and (1) gripper snap at neck.

5 – Size Range: XS – 5X

6 – Emblems: garments delivered to Oneida County shall have 1.5-inch-high name patch (first name only) on right side and 3-inch

Karl Schrantz Highlight

Oneida County diameter county seal patch on left side. Patch border, patch color, and letter stitching color shall be as specified by the County. Patches shall be attached with stitching along entire perimeter of patch.

7 – Color Options to be selected by County:

Navy

Black

Charcoal Grey

8 – Carhartt rental workwear or equivalent.

B: Short Sleeve and Long Sleeve Coveralls

1 – Sleeve length shall be as requested by employee at the beginning of the contract and at the beginning of subsequent contract renewal periods. Employees may request a combination of short sleeves and long sleeves.

2 – Fabric (Required Options):

(8.5 oz.) Twill, 100% Cotton

3 – Sewn-in no-roll collar.

4 – Button Front.

5 – Size Range: XS – 5XL with all sizes in regular and long length.

6 – Emblems: garments delivered to Oneida County shall have 1.5-inch-high name patch on right side and 3-inch diameter county seal patch on left side. Patch border, patch color, and letter stitching color shall be as specified by the County. Patches shall be attached with stitching along entire perimeter of patch.

7 – Color Options to be selected by County:

Navy

Black

Charcoal Grey

8 - Carhartt rental workwear or equivalent.

Oneida County

C: Pants

1 – Fabric (Required Options):

(7.5 oz.) Twill, 65% Polyester/35% Cotton

(8.5 oz.) Twill, 100% Cotton

2 – Durable press finish.

3 – Heavy duty brass ratcheting zipper with button closures.

4 – Two front and two rear pockets, standard size. Side cargo pocket.

5 – Side elastic waist inserts.

6 – Traditional fit.

7 – Size Range: 28” – 60” waist; 28” – 35” inseam.

8 – Color Options to be selected by County:

Navy

Black

Charcoal Grey

9 - Carhartt rental workwear or equivalent.

D: Laboratory Coats

1 – Fabric (Required Options):

(5.25 oz.) 65% Polyester/35% Cotton.

2 – Button down front.

3 – Two (2) front pockets

4 – Knee length

5 – Size Range: XS – 4XL

Oneida County

6 – Color: White

Bid Alternative No. 1:

Type 1 Jacket

1 – Fabric:

(7.5 oz.) 65% Polyester/35% Cotton

2 – Solid brass zipper

3 – Plain waist band and button cuffs (no elastic).

4 – Permanent lining of black 100% polyester.

5 – (1/8-inch) polyester or polyurethane insulation.

6 – Size Range: XS – 5XL with all sizes in regular and long length.

7 – Color Options to be selected by County:

Navy

Black

Charcoal Grey

8 - Carhartt rental workwear or equivalent.

9 - Emblems: garments delivered to Oneida County shall have 1.5-inch-high name patch on right side and 3-inch diameter county seal patch on left side. Patch border, patch color, and letter stitching color shall be as specified by the County. Patches shall be attached with stitching along entire perimeter of patch.

Bid Alternative No. 2:

Type 2 Jacket

1– Fabric:

(7.5 oz) 65% Polyester/35% Cotton

Oneida County

2 – Hi-Visibility enhancements

3 – Solid brass zipper

4- Two Pockets

5 – Size Range: XS – 5XL

6 – Color options to be selected by County:

Navy

Black

Charcoal Grey

7 - Emblems: garments delivered to Oneida County shall have 1.5-inch-high name patch on right side and 3-inch diameter county seal patch on left side. Patch border, patch color, and letter stitching color shall be as specified by the County. Patches shall be attached with stitching along entire perimeter of patch.

Bid Alternative No. 3:

Type 3 Jacket

1– Fabric:

(12 oz) 100% Cotton w/Duck Shell

2- Solid brass zipper

3 – Two side pockets, Chest pocket

4 – Adjustable snap cuffs

5 – Size Range: XS – 5XL

6 – Color options to be selected by County:

Navy

Black

Charcoal Grey

Oneida County

7 - Emblems: garments delivered to Oneida County shall have 1.5-inch-high name patch on right side and 3-inch diameter county seal patch on left side. Patch border, patch color, and letter stitching color shall be as specified by the County. Patches shall be attached with stitching along entire perimeter of patch.

8- Berne rental workwear or equivalent.

5. PAYMENT & BILLING

Successful Contractor agrees to accept contracts, purchase orders, emergency purchase orders, and annual purchase orders stemming from this bid.

Unless otherwise directed, there shall be no pre-payments. Successful Contractor shall provide weekly itemized invoices for each location. The invoices shall detail all items provided for the previous week with subheadings by employee name and shall show purchase order number, list price, percentage discount(s), and discounted cost(s).

Invoices for the Water Quality & Water Pollution Control location shall be sent to:

Oneida County Department of Water Quality & Water Pollution Control Attn: Accounts Payable 772 Sewage Plant Road, P.O. Box 442 Utica, New York 13503-0442

Invoices for all Public Works locations shall be sent to:

Oneida County Department of Public Works Attn: Accounts Payable 5999 Judd Road Oriskany, New York 13424

Contract pricing will be based on the estimated quantity, at time of bidding, of each uniform piece and option and corresponding unit pricing for the total item price.

(Sample of Statement Required with Bid)

6. DAMAGE/SHORTAGES

Uniforms that are ripped or otherwise damaged may be repaired to the satisfaction of Oneida County and only if the following conditions are met:

1 – Repairs are completed in a professional manner by qualified individuals.

Oneida County

2 – Repairs do not affect fit or function.

3 – Repairs do not cause discomfort or irritation.

4 – Repairs do not detract from the professional appearance of an item and are not aesthetically unpleasing.

Uniforms exhibiting excessive wear or discoloration shall be replaced immediately. Uniforms that cannot be repaired must be replaced immediately.

Uniform conditions to be reviewed annually, at a minimum, in presence of County and replaced if showing signs of excessive wear, discoloration, or needing excessive repairs.

Replacement uniforms shall be new condition of the same type and brand.

There shall be no additional cost or charge for repairs or replacements.

7. BASIS OF AWARD

Contract award will be made to a single Contractor meeting the minimum qualifications set forth herein offering the lowest responsible Total Bid Price. Total Bid Price will equal the Base Bid plus any accepted Bid Alternates.

Oneida County

8. BID FORM

Bidder is required to fill in all bid prices on bid form. Failure to comply may result in rejection of bid.

Previous County contracts do not exempt any bidder from meeting ALL current Bid Specifications.

The County requests sample reports from their billing system to see that it complies with the information needed. Please include them with your bid.

Oneida County Uniform Rental Services

Location 1: Water Quality & Water Pollution Control

Schedule A: Base Bid – Required Uniform Services

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity xWeekly Unit Price)

1 Short Sleeve Shirt 65/35; Button

WEEKLY

CHARGE

16,848 Figures

Words

Figures

Words

2 Long Sleeve Shirt 65/35; Button

WEEKLY

CHARGE

12,792 Figures

Words

Figures

Words

3 Short Sleeve Shirt Cotton; Button

WEEKLY

CHARGE

10,920 Figures

Words

Figures

Words

4 Long Sleeve Shirt Cotton; Button

WEEKLY

CHARGE

8,268 Figures

Words

Figures

Words

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

5 Cargo Pants; Twill 65/35

WEEKLY

CHARGE

38,532

Figures

Words

Figures

Words

6 Cargo Pants;

Cotton

WEEKLY

CHARGE

13,728

Figures

Words

Figures

Words

7 Coveralls; Long Sleeve; Cotton

WEEKLY

CHARGE

5,460

Figures

Words

Figures

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

8 Coveralls; Long Sleeve; 65/35

WEEKLY

CHARGE

2,652

Figures

Words

Figures

Words

9 Laboratory Coats;

Button; 3-Pocket;

Poly

WEEKLY

CHARGE

4,212

Figures

Word

Figures

Word

10 Garment Preparation

ONE TIME

CHARGE

Figures

Word

Figures

Word

11 County Emblem ONE TIME

CHARGE

Figures

Word

Figures

Word

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

12 Employee Name Emblem

ONE TIME

CHARGE

Figures

Word

Figures

Word

Total 3-Year Price: $

Location 2: Public Works – 5999 Judd Road (Highways & Bridges/Buildings & Grounds)

Schedule A: Base Bid – Required Uniform Services

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

1 Short Sleeve Shirt 65/35; Button

WEEKLY

CHARGE

28,080 Figures

Words

Figures

Words

2 Long Sleeve Shirt 65/35; Button

WEEKLY

CHARGE

6,708

Figures

Words

Figures

Words

3 Long Sleeve Coveralls

WEEKLY

CHARGE

9,360

Figures

Words

Figures

Words

4 Pants, Twill 65/35; Durable Press Cotton

WEEKLY

CHARGE

35,724

Figures

Words

Figures

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

5 Garment Preparation

ONE TIME

CHARGE

Figures

Words

Figures

Words

6 County Emblem ONE TIME

CHARGE

Figures

Words

Figures

Words

7 Employee Name Emblem

ONE TIME

CHARGE

Figures

Words

Figures

Location 3: Public Works – Barneveld Garage 8515 State Route 28

Schedule A: Base Bid – Required Uniform Services

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

1 Short Sleeve Shirt 65/35; Button

WEEKLY

CHARGE

1,872 Figures

Words

Figures

Words

2 Long Sleeve Shirt 65/35; Button

WEEKLY

CHARGE

1,716

Figures

Words

Figures

Words

3 Long Sleeve Coveralls

WEEKLY

CHARGE

1,248

Figures

Words

Figures

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

4 Pants, Twill 65/35;

Durable Press Cotton

WEEKLY

CHARGE

3,432

Figures

Words

Figures

Words

5 Garment Preparation

ONE TIME

CHARGE

Figures

Words

Figures

Words

6 County Emblem ONE TIME

CHARGE

Figures

Words

Figures

Words

7 Employee Name Emblem

ONE TIME

CHARGE

Figures

Words

Figures

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

Location 4: Public Works – Taberg Garage 4260 Lee Center-Taberg Road

Schedule A: Base Bid – Required Uniform Services

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

1 Short Sleeve Shirt 65/35; Button

WEEKLY

CHARGE

2,652 Figures

Words

Figures

Words

2 Long Sleeve Shirt 65/35; Button

WEEKLY

CHARGE

Figures

Words

Figures

Words

3 Long Sleeve Coveralls

WEEKLY

CHARGE

1,872

Figures

Words

Figures

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

4 Pants, Twill 65/35;

Durable Press Cotton

WEEKLY

CHARGE

3,432

Figures

Words

Figures

Words

5 Garment Preparation ONE TIME

CHARGE

Figures

Words

Figures

Words

6 County Emblem ONE TIME

CHARGE

Figures

Words

Figures

Words

7 Employee Name Emblem

ONE TIME

CHARGE

Figures

Words

Figures

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

Total 3-Year Price: $

Location 5: Public Works – Oriskany Garage 6075 Judd Road

Schedule A: Base Bid – Required Uniform Services

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

1 Short Sleeve Shirt 65/35; Button

WEEKLY

CHARGE

23,556 Figures

Words

Figures

Words

2 Long Sleeve Shirt 65/35; Button

WEEKLY

CHARGE

4,212

Figures

Words

Figures

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

3 Long Sleeve Coveralls

WEEKLY

CHARGE

6,240

Figures

Words

Figures

Words

4 Pants, Twill 65/35;

Durable Press Cotton

WEEKLY

CHARGE

28,860

Figures

Words

Figures

Words

5 Garment Preparation ONE TIME

CHARGE

Figures

Words

Figures

Words

6 County Emblem ONE TIME

CHARGE

Figures

Words

Figures

PAYMENT

ITEM NO. DESCRIPTION

(See Schedule C)

UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

7 Employee Name Emblem

ONE TIME

CHARGE

Figures

Words

Figures

Schedule B: Bid Alternate(s)

PAYMENT

ITEM NO. DESCRIPTION UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

Alternative No. 1

Type 1 Jacket WEEKLY

CHARGE

7,020 Figures

Words

Figures

Words

1A Garment Preparation

(NOT TO

EXCEED BASE

BID ITEM)

ONE

TIME

CHARGE

Figures

Words

Figures

Words

1B County Emblem

(NOT TO

EXCEED BASE

BID ITEM)

ONE

TIME

CHARGE

45 Figures

Words

Figures

Words

1C Employee Emblem

(NOT TO

EXCEED BASE

BID ITEM)

ONE

TIME

CHARGE

Figures

Words

Figures

PAYMENT

ITEM NO. DESCRIPTION UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

Total 3-Year Price: $

Schedule B: Bid Alternate(s)

PAYMENT

ITEM NO. DESCRIPTION UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

Alternative No. 2

Type 2 Jacket WEEKLY

CHARGE

12,480 Figures

Words

Figures

Words

2A Garment Preparation

(NOT TO

EXCEED BASE

BID ITEM)

ONE

TIME

CHARGE

Figures

Words

Figures

Words

2B County Emblem

(NOT TO

EXCEED BASE

BID ITEM)

ONE

TIME

CHARGE

80 Figures

Words

Figures

PAYMENT

ITEM NO. DESCRIPTION UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

2C Employee Emblem

(NOT TO

EXCEED BASE

BID ITEM)

ONE

TIME

CHARGE

Figures

Words

Figures

Words

Total 3-Year Price: $

Schedule B: Bid Alternate(s)

PAYMENT

ITEM NO. DESCRIPTION UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

Alternative No. 3

Type 3 Jacket WEEKLY

CHARGE

12,480 Figures

Words

Figures

Words

3A Garment Preparation

(NOT TO

EXCEED BASE

BID ITEM)

ONE

TIME

CHARGE

Figures

Words

Figures

PAYMENT

ITEM NO. DESCRIPTION UNITS ESTIMATED

3-YEAR

QUANTITY

WEEKLY UNIT PRICE 3-YEAR TOTAL PRICE

(Estimated 3-Year Quantity x Weekly Unit Price)

3B County Emblem

(NOT TO

EXCEED BASE

BID ITEM)

ONE

TIME

CHARGE

80 Figures

Words

Figures

Words

3C Employee Emblem

(NOT TO

EXCEED BASE

BID ITEM)

ONE

TIME

CHARGE

Figures

Words

Figures

Schedule A: Location 1

SUM TOTAL BASE BID: $

(FIGURES)

Schedule A: Location 2

SUM TOTAL BASE BID: $

(FIGURES)

Schedule A: Location 3

SUM TOTAL BASE BID: $

(FIGURES)

Schedule A: Location 4

SUM TOTAL BASE BID: $

(FIGURES)

Schedule A: Location 5

SUM TOTAL BASE BID: $

(FIGURES)

Schedule A: ALL LOCATIONS

TOTAL BASE BID: $

(FIGURES)

Schedule B: Bid Alternate No. 1

TOTAL BID ALTERNATE NO. 1: $

(FIGURES OR WRITE “NO BID”)

Schedule B: Bid Alternate No. 2

TOTAL BID ALTERNATE NO. 2: $

(FIGURES OR WRITE “NO BID”)

Schedule B: Bid Alternate No. 3

TOTAL BID ALTERNATE NO. 3: $

(FIGURES OR WRITE “NO BID”)

Bidder Must Provide the Following Information

Bid Item Manufacturer Model/Style Number

Shirts (Long & Short Sleeve)

Pants

Coveralls

Lab Coats

Type 1 Jackets (Bid Alternative No. 1)

Type 2 Jackets (Bid Alternative No. 2)

Type 3 Jackets (Bid Alternative No. 3)

Contractor is required to include catalog cut sheets in color showing photos and information of all product(s) which compose their bid.

Unit Prices bid shall be all inclusive of fees. The Contractor shall not charge separately for administrative, overhead, per diem, maintenance, shipping, transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.), nor invoice minimum, uniform insurance, to provide required service. The Contractor shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.

Schedule C: Location 1 - Water Quality & Water Pollution Control - Estimated Uniform Quantities

Uniform Item Estimated Quantity of Garments (A)

Contract Term (Weeks) (B)

Estimated 3-Year Quantity (AxB)

Coat Lab Button 3pocket Poly 27 156 4,212

Coveralls LS 65/35 17 156 2,652

Coveralls LS Cotton 35 156 5,460

Pant cargo 65/35 33 156 5,148

Pant work Durapress Cotton 88 156 13,728

Pant work Twill 65/35 214 156 33,384

Shirt work LS 65/35 82 156 12,792

Shirt work LS Button Cotton 53 156 8,268

Shirt work SS 65/35 108 156 16,848

Shirt work SS Button Cotton 70 156 10,920

Grand Total 727

Schedule C: Location 2 - Public Works (Highways/Bridges, Buildings/Grounds - 5999 Judd Road ) - Estimated Uniform Quantities

Uniform Item Estimated Quantity of Garments (A)

Contract Term (Weeks) (B)

Estimated 3-Year Quantity (AxB)

Work Shirt SS 180 156 28,080

Work Shirt LS 43 156 6,708

Pants 229 156 35,724

Coveralls 60 156 9,360

Hi-vis Jacket 40 156 6,240

Gasoline Jacket 40 156 6,240

Grand Total 592

Schedule C: Location 3 - Public Works (Barneveld Garage) - Estimated Uniform Quantities

Uniform Item Estimated Quantity of Garments (A)

Contract Term (Weeks) (B)

Estimated 3-Year Quantity (AxB)

Work Shirt SS 12 156 1,872

Work Shirt LS 11 156 1,716

Pants 22 156 3,432

Coveralls 8 156 1,248

Hi-vis Jacket 4 156 624

Gasoline Jacket 4 156 624

Grand Total 61

Schedule C: Location 4 - Public Works (Taberg Garage) - Estimated Uniform Quantities

Uniform Item Estimated Quantity of Garments (A)

Contract Term (Weeks) (B)

Estimated 3-Year Quantity (AxB)

Work Shirt SS 17 156 2,652

Work Shirt LS 5 156 780

Pants 22 156 3,432

Coveralls 12 156 1,872

Hi-vis Jacket 4 156 624

Gasoline Jacket 4 156 624

Grand Total 64

Schedule C: Location 5 - Public Works (Oriskany Garage, 6075 Judd Road) - Estimated Uniform Quantities

Uniform Item Estimated Quantity of Garments (A)

Contract Term (Weeks) (B)

Estimated 3-Year Quantity (AxB)

Work Shirt SS 151 156 23,556

Work Shirt LS 27 156 4,212

Pants 185 156 28,860

Coveralls 40 156 6,240

Hi-vis Jacket 32 156 4,992

Gasoline Jacket 32 156 4.992

Grand Total 467

BIDDER hereby submits this Bid as set forth above:

Bidder:

(typed or printed name of organization)

By:

Name:

Title:

Date:

(individual’s signature)

(typed or printed)

(typed or printed)

(typed or printed)

If Bidder is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.

Attest:

Name:

Title:

Date:

(individual’s signature)

(typed or printed)

(typed or printed)

(typed or printed) Address for giving notices:

Bidder’s Contact:

Oneida County

Name:

(typed or printed)

Title:

(typed or printed)

Phone:

Email:

Address:

Bidder’s Contractor License No. and Federal ID:

(if applicable)

Oneida County

Variance Page (Add pages as necessary)

PUBLIC CONTRACT

The following section is an excerpt from the General Municipal Law:

§103-d Statement of non-collusion in bids and proposals to political subdivision of the state.

1. Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency or official thereof where competitive bidding is required by statue, rule, regulation or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury: Non-collusive bidding certification.

“(a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.”

(a-1) Notwithstanding the foregoing, the statement of non-collusion may be submitted electronically in accordance with the provisions of subdivision one of section one hundred three of the general municipal law.

(b) A bid shall not be considered for award nor shall any award be made where (a)(1)(2) and (3) above have not been complied with; provided however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor. Where (a)(1)(2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof, to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder (a) has published price list, rates, or tariffs covering items being procured,

(b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning of subparagraph one (a).

2. Any bid hereafter made to any political subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statue, rule, regulation, or local law, and where such bid contains the certification referred to in subdivision one of this section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

This is to certify that I/we have not been disqualified to contract with any municipality, and I/we are in a position to accept any contract subject to the provision of section 103-d of the General Municipal Law.

(s)

Legal name of person, firm of Corporation

By

Title

Dated:

SIGN AND RETURN WITH BID SHEET

CONTRACTORS RECYCLING

AND

SOLID WASTE MANAGEMENT CERTIFICATION FORM

FOR ONEIDA COUNTY CONTRACTS

The Oneida County Board of Legislators at its May 26, 1999, meeting passed Resolution #249 dealing with the inclusion of recycling and solid waste management provision in Oneida County contract. All waste and recyclables generated by the contracting party shall be delivered to the facilities of the Oneida-Herkimer Solid Waste Authority.

REGULATORY COMPLIANCE

(a) The Contractor agrees to comply with all applicable Federal, State and Local Statutes, rules and regulations as some may from time to time be amended pursuant to law.

(b) Pursuant to Oneida County Board of Legislator Resolution No. 249 of May 26, 1999, the Contractor agrees to deliver exclusively to the facilities of the Oneida-Herkimer Solid Waste Authority, all wastes and recyclables generated within the Authority’s service area by performance of this contract by Contractor and any subcontractors. Upon awarding of this contract, and before work commences, the Contractor will be required to provide Oneida County with proof that Resolution No. 249 of 1999 has been complied with, and that all wastes and recyclables in the Oneida-Herkimer Solid Waste Authority’s service area which are generated by the Contractor and any subcontractors in performance of this contract will be delivered exclusively to Oneida-Herkimer Solid Waste Authority facilities.

CERTIFICATION STATEMENT

“I certify that I understand and agree to comply with the terms and conditions of the Oneida County Recycling and Solid Waste Management Program (R-249). I further agree to provide Oneida County proof of such compliance.”

Printed Name of Signee Signature

Title Date

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

As a result of the Iran Divestment Act of 2012 (the “Act”), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law § 103-g, both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) (the “Prohibited Entities List").

Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL § 165-a(3)(b).

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included in the Prohibited Entities List.

During the term of the Contract, should the County receive information that a Bidder/Contractor is in violation of the above-referenced certification, the County will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the County shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in default.

The County reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List.

Printed Name of Signee Signature

PROHIBITION ON PURCHASE OF TROPICAL HARDWOOD

Pursuant to State Finance Law Section 165(c)(ii), the following certification is mandatory in every bid proposal, solicitation, request for bid or proposal and contract for the construction of any public work, building maintenance or improvement:

Certification of the Prohibition on Purchase of Tropical Hardwoods

Pursuant to Section 165 of the State Finance Law, any bid, proposal or other response to a solicitation for bid or proposal which proposes or calls for the use of any tropical hardwood or wood product as defined by Section 165 of the State Finance Law in performance of the contract shall be deemed non-responsive.

This prohibition shall not apply to:

1. To bid packages advertised and made available to the public or any competitive and sealed bids received or entered into prior to August twenty-fifth, nineteen hundred ninety-one; or

2. To any amendment, modification or renewal of a contract, which contract was entered into prior to August twenty-fifth, nineteen hundred ninety-one, where such application would delay timely completion of a project or involve an increase in the total monies to be paid under that contract; or

3. Where the contracting officer finds that:

a. No person or entity doing business in the state is capable of performing the contract using acceptable non-tropical hardwood species; or

b. The inclusion or application of such provisions will violate or be inconsistent with the terms or conditions of a grant, subvention or contract with an agency of the United States or the instructions of an authorized representative of any such agency with respect to any such grant, subvention or contract; or

c. The use of tropical woods is deemed necessary for purposes of historical restoration and there exists no available acceptable non-tropical wood species.

Printed Name of Signee Signature

BIDDER’S STATEMENT ON SEXUAL HARASSMENT

IN ACCORDANCE WITH NEW YORK STATE FINANCE LAW

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all its employees. Such policy shall, at a minimum, meet the requirements of Section 201-g of the Labor Law.

Name (Print) Title

Signature Date

AGREEMENT

This Agreement (“Agreement”), effective upon the date of its full execution (“Effective Date”), is between the County of Oneida (“County”), a New York municipal corporation with its principal office at 800 Park Avenue, Utica, New York 13501 and ______________________ (“Contractor”), a _____________________ with its principal offices at _________________________. The County and Contractor are each a “Party” and collectively, the “Parties”.

RECITALS

WHEREAS, the County of Oneida requires the provision of uniforms, clothing, and other items for certain of its departments, and the County issued an Invitation to Bid (Bid Reference No. 2345) seeking sealed bids for such services, and a copy of such invitation to bid and its accompanying specifications is annexed as Exhibit B (together, the “Specifications”); and

WHEREAS, the Contractor responded to the invitation to bid and offered to provide uniform services for the prices indicated in the Contractor’s response, and a copy of the Contractor’s bid booklet is annexed as Exhibit C (the “Bid Booklet”); and

WHEREAS, the County wishes to purchase uniform services from the Contractor, and the Contractor wishes to provide such services to the County, according to the terms and conditions of this Agreement.

AGREEMENT

NOW, THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein as though set forth in full, and in consideration of the mutual promises and covenants set forth in this Agreement, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows.

1. The Services. Contractor shall provide the County with the following services (collectively, the “Services”).

a. Uniforms, Clothing, and Items. No late than October 3, 2025, time being of the essence, the Contractor shall furnish to the County those uniforms, pieces of clothing, emblems, and other items in the quantities set forth in the Specifications and Bid Booklet (each a “garment” and collectively, the “garments”). The garments shall be new and unused. Used, demo, or previously returned uniforms shall be unacceptable.

b. Specifications for the Garments. The garments shall satisfy all requirements set forth in the Specifications.

c. Pick-up and Delivery Dates and Times. No less than once per week, on a weekday mutually agreed to by the Parties and at a time between 8:30 a.m.

and 4:00 p.m. (each a “Pick-up/Drop-off Date” and collectively, the “Pick-up/Drop-off Dates”), the Contractor shall visit each of the following locations to pick up soiled garments and to deliver clean garments (each, a “Location”):

i. Location 1: Department of Water Quality and Water Pollution Control, 772 Sewage Plant Road, Utica, New York 13503

ii. Location 2: Department of Public Works, 5999 Judd Road, Oriskany, New York 13424.

iii. Location 3: Department of Public Works Barneveld Garage, 8515 State Route 28, Barneveld, New York 13304.

iv. Location 4: Department of Public Works Taberg Garage, 4260 Lee Center-Taberg Road, Taberg, New York 13471.

v. Location 5: Department of Public Works Oriskany Garage, 6075 Judd Road, Oriskany, New York 13424.

d. Pick-up Services. On each Pick-up/Drop-off Date, the County shall, at each Location, provide Contractor an inventory sheet recording all garments to be pick-up by the Contractor at such Location (“Pick-up Inventory Sheet”).

The County and Contractor shall each sign the Pick-up Inventory Sheet, signifying their agreement with the items recorded therein. Contractor shall pick up all such garments from each Location and transport the garments to Contractor’s facility.

e. Cleaning Services.

i. At its facility, Contractor shall examine the labels for each garment and determine which method of cleaning to apply to each garment.

ii. Contractor shall dry clean or launder and dry all garments, removing all dirt, oil, stains, and other soiling or blemishes.

iii. Contractor shall then iron, press, or otherwise de-wrinkle all garments, as appropriate to each type of garment.

iv. Contractor shall place all cleaned and de-wrinkled garments on hangars.

v. Contractor shall ensure that garments are grouped together in the same groups as when picked-up.

vi. In that a garment is replaced as set forth in Section 1(h) below, Contractor shall deliver the replacement garment in lieu of the damaged garment at no additional cost to the County.

f. Drop-Off Services. On each Pick-up/Drop-off Date, Contractor shall deliver to each Location all garments which Contractor picked-up from such Location on the preceding Pick-up/Drop-off Date, ensuring that garments remain grouped and organized in the same manner as they were picked-up.

Contractor shall provide an inventory sheet recording all garments delivered to the County for each Location (“Drop-off Inventory Sheet”). Contractor and the County shall each sign the Drop-off Inventory Sheet, signifying their agreement with the items recorded therein.

g. Disagreement Regarding Inventory Sheets. In the event that either Party determines that a garment should not be included in the Pick-up Inventory Sheet or Drop-off Inventory Sheet, such Party may strikethrough such item before signing the sheet. Contractor shall not be required to clean, and the County shall not be required to pay for, any item so removed from either sheet.

h. Damages/Shortages

i. Garments that are ripped or otherwise damaged shall be replaced with new garments, or at the County’s option repaired to the satisfaction of Oneida County and only if the following conditions are met:

1. Repairs are completed in a professional manner by qualified individuals.

2. Repairs do not impair fit or function.

3. Repairs do not cause discomfort or irritation.

4. Repairs do not detract from the professional appearance of an item and are not aesthetically unpleasing.

ii. Garments exhibiting excessive wear or discoloration shall be replaced immediately.