Uniform & linen rental 2025-2027

The City of Oneonta, New York is seeking bids for a three-year Uniform & Linen Rental contract covering the period from January 1, 2025, to December 31, 2027. The procurement encompasses uniform and linen rental services for 10 different city departments, including Public Safety, Wastewater Treatment, Department of Public Works, Water Plant, Parks, Central Garage, Parking Garage, Trailways Bus Terminal, Transit Office, and Fire Department. Required items include cotton jeans in blue and charcoal for men and women, long and short sleeve shirts, tee shirts, navy coveralls, hip jackets, cargo pants, floor mats, and various linens such as bar towels, single sheets, pillowcases, bath towels, and shop towels. Bidders must be responsible for on-site personnel measurements, maintaining accurate size records, and replacing garments when they become excessively worn. The bid will be opened on November 6, 2024, at 2:00 p.m., with awards to be made on a unit price basis to the lowest, most responsive responsible bidder. Evaluation criteria include detailed pricing, delivery charges, embroidery costs, size change fees, and garment replacement policies.

The City of Oneonta actively encourages bids from Minority-owned, Women-owned, and Disadvantaged Business Enterprises (MWDBEs), with provisions to potentially split awards by product type or among multiple vendors. Bidders must provide comprehensive insurance coverage, including Commercial General Liability, Automobile Liability, and Workers Compensation. The procurement allows for flexible vendor selection, with the city reserving the right to award contracts to separate vendors or split awards by product type. While specific budget ranges are not explicitly stated, the contract requires detailed pricing submissions for all uniform and linen rental services. Vendors must comply with local, state, and federal regulations and be prepared to provide all necessary supervision, personnel, labor, materials, and equipment to fulfill the contract requirements. The contract will be governed under New York state law, with any legal proceedings to be conducted in Otsego County.