Uniform Citations

The Commonwealth of Kentucky, on behalf of the Kentucky State Police, issued Request for Bid (RFB) 758 2300000282-1 to procure approximately 5,000 uniform citation booklets annually through a competitive bidding process. The solicitation seeks vendors to supply five-part, 8.5" x 12.25" snap-out style citations printed on 15 lb. carbon-less paper, bound in wrap-around tag board covers, and packaged in cartons of 20 books with specific sequencing and control number requirements beginning at P459601. Vendors must establish a Master Agreement with a guaranteed minimum order quantity of 2,500 form books per order, with delivery to the KSP Supply Section at 94 Airport Road in Frankfort, Kentucky. Written vendor questions were due November 9, 2022 at 4:00 PM ET, with bid submissions required by November 17, 2022 at 1:30 PM ET through the Commonwealth eProcurement system. The award will be made on a Best Value basis allocating 90 points to Price and 10 points to Delivery, with vendors required to clearly specify delivery time in working days; failure to meet contracted delivery dates will result in a 1% daily deduction from invoices. The initial contract period is one year from the award date with four optional one-year renewal periods, and all pricing must be submitted as F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise taxes and Kentucky sales or use taxes.

Kentucky resident bidders may receive reciprocal preference against nonresident bidders, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities receive preference equal to percentages of maximum points. Vendors must comply with all mandatory affidavits regarding campaign finance laws, sales and use tax registration, state tax payment status, boycott prohibitions, and restrictions on contracting with executive agency lobbyists, with affidavits executed under penalty of perjury before a notary public. There are no incumbent vendors or current contractors identified in the solicitation documents. Vendors must be registered in the Vendor Self Service System at least 24-48 hours prior to bid submission and comply with recycled content requirements per 200 KAR 5:330, Kentucky tax registration, and all accessibility and non-discrimination provisions. Prices shall remain firm for the first 12 months of the contract, with price increases permitted only after 12 months upon written justification based on industry-wide changes. No specific contract value or budget range is provided in the solicitation materials, with the total contract amount to be determined through the competitive bid evaluation process.