Umpires for Girls Fast Pitch Softball and Adult Slow Pitch Softball

The Newton County Board of Commissioners in Georgia is issuing a Request for Proposal (RFP) for separate sealed proposals to provide Girls Fast Pitch Softball and Adult Slow Pitch Softball umpires for the Recreation Department. The procurement seeks umpire services for multiple age divisions across spring and fall seasons, including 6U through 15-18 age groups for girls' softball and adult slow pitch softball leagues. Proposals must be submitted electronically through the Bonfire portal by 9:00 AM on January 26, 2026, with a deadline for submitting questions set for January 20, 2026 at 9:00 AM. The contract term is one year with up to four optional one-year renewals. Evaluation criteria include firm experience (30 points), staff experience with umpires and referees (30 points), references (25 points), and cost (15 points). Respondents must maintain comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence, commercial automobile liability with $1,000,000 per occurrence, and statutory workers' compensation insurance with $1,000,000 employer's liability. All umpires are subject to background checks and must comply with Georgia's Immigration Reform and Control Act requirements, including E-Verify registration.

Required proposal submissions include a technical proposal not exceeding 100 pages, pricing proposal forms, non-collusion affidavits, business and professional licenses, insurance certificates, immigration and security forms, debarment certifications, and acknowledgment of any addenda. The RFP does not specify set-aside designations or restrictions limiting responses to disadvantaged enterprises or other specific organization types, and no incumbent vendors or current contractors are referenced in the procurement documentation. No specific award value or budget range is provided in the available RFP materials. The county intends to evaluate proposals without discussions and award the contract to the responsible and responsive contractor whose proposal represents the best value, and reserves the right to reject any or all proposals and may make multiple awards. Digital copies of proposal documents are available at no charge from the Newton County Purchasing Department.