Ulsd - off road use

Westchester County is seeking sealed bids for a two-year contract to purchase Ultra Low-Sulfur Diesel (ULSD) for off-road use across approximately 25 to 35 county delivery sites. The Request for Bid (RFB-WC-25281) solicits pricing for red-dyed ULSD with an estimated annual usage between 30,000 and 50,000 gallons. Bidders are required to quote a constant price differential based on the Oil Price Daily publication's low price for NY tank car diesel, with pricing to be calculated weekly using Friday's posted Daily Petroleum Prices. The bid submission deadline is October 29, 2025, before 2 PM, with sealed bids to be submitted to the Bureau of Purchase and Supplies at 148 Martine Avenue, White Plains, NY. Award will be made to the lowest responsible bidder offering the most competitive response, with potential consideration given to delivery time. The contract includes an initial two-year term with an option to extend for up to three additional one-year periods, contingent on mutual written consent. Evaluation criteria will focus on price competitiveness, compliance with technical specifications, and fuel quality requirements.

The solicitation does not explicitly mention specific set-aside designations or restrictions on responding organizations. Payment for fuel deliveries will be processed through Electronic Funds Transfer (EFT), with each county department to be billed separately. The procurement allows for varying delivery volumes, with pricing structures ranging from 0-149 gallons to 5000 gallons and over. While a specific budget range is not detailed, the estimated annual usage of 30,000 to 50,000 gallons provides insight into potential contract value. The bid includes comprehensive technical specifications for fuel quality, with provisions for price deductions in cases of non-compliance with specified testing procedures. Successful vendors must be prepared to meet stringent fuel quality standards and provide consistent, reliable delivery to multiple county locations throughout Westchester County. The competitive bidding process suggests an open market approach, welcoming qualified fuel suppliers who can meet the county's specific ULSD requirements.