UGA Office of Research - Institutional Animal Care and Use Committee Software (IACUC)
Closed State & local contract opportunity Posted
- Solicitation number
- 51800-eRFP-000001271-2025
- State
- Georgia
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
Opportunity details come from ssl.doas.state.ga.us. Updated .
About this opportunity
The University of Georgia's Office of Research is seeking a qualified supplier to provide Institutional Animal Care and Use Committee (IACUC) software through an electronic Request for Proposals (eRFP). The procurement aims to establish a comprehensive software solution that will streamline the management, oversight, and compliance of animal research and teaching protocols, covering the entire lifecycle from protocol submission to ongoing monitoring and reporting. Prospective vendors must submit a detailed Statement of Work with an implementation timeline, system specifications, and a completed Cost Worksheet, while carefully avoiding cost information in their RFP responses. The contract opportunity, identified by solicitation number 51800-eRFP-000001225-2025, will result in an Agency Contract awarded to the highest-scoring responsive and responsible supplier. The initial contract term is one year, with potential for four subsequent annual renewals at UGA's discretion. The proposal is due on January 3, 2025, and suppliers must comply with all requirements outlined in the solicitation document, including an internal CESS review process and Board of Regents policy compliance.
While no specific set-aside designations or restrictions on vendor types are explicitly mentioned in the documentation, potential respondents must undergo a rigorous risk assessment and compliance review. The procurement is specifically for Clarke County and the state of Georgia, targeting software that will integrate with the University of Georgia's existing research infrastructure. Although precise budget ranges are not disclosed, the comprehensive nature of the IACUC software solution suggests a significant investment in modernizing animal research protocol management. The successful vendor will need to demonstrate technical capabilities to provide a fully integrated system that meets the university's complex research management needs. The contract's potential five-year duration indicates UGA's commitment to establishing a long-term technology partnership with the selected software provider.
Opportunity text
Purpose of Procurement Pursuant to the State Purchasing Act (Official Code of Georgia Annotated 50-5-50 et seq.), this electronic Request for Proposals (eRFP) is being issued to establish a contract with a qualified supplier who will provide Institutional Animal Care and Use Committee Software to the University of Georgia - Office of Research (the State Entity) as further described in this eRFP. The University of Georgia is soliciting qualified proposals to establish a contract with a qualified supplier who provides IACUC (Institutional Animal Care and Use Committee) software solutions to enhance and streamline the management, oversight, and compliance of animal research and teaching protocols within our institution. This software aims to provide a comprehensive and integrated solution that facilitates the entire lifecycle of animal research, from protocol submission and review to ongoing monitoring and reporting. An Agency Contract will be awarded to the highest scoring responsive and responsible supplier with whom UGA can reach agreement on terms and conditions. The Agency Contract award will be for one year initiallywith four subsequent annual renewals available at UGA's discretion. This award structure allows ample time for design and implementation of any chosen system and flexibility for long-term use of that system here at UGA. All responses to this solicitation must include a Statement of Work with a detailed timeline for installation/implementation along with their system specifications. Along with the Statement of Work and their responses to the RFP questions in this solicitation, suppliers must submit a completed Cost Worksheet that details the pricing information for their proposals. Please do not include cost information within your responses to the RFP questions in the solicitation. Suppliers should read and complete all other requirements as listed in 51800-eRFP-000001225-2025 to be considered for the award. The final contract award will be conditional upon UGA¿s internal CESS review process for risk assessment and compliance with BOR Policy which can be reviewed here: https://www.usg.edu/information_technology_services/it_h
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