UDOT Region 3 Cover Material

This Invitation for Bid (IFB Solicitation #UDOT260233CN) is issued by the Utah Department of Transportation (UDOT) Procurement Services Division, with Region 1 as the conducting procurement unit, to procure cover material (Standard Type II chips) for delivery to specified stockpile locations in UDOT Region 3. The primary deliverables include the supply and delivery of approximately 1,500 tons of cover material (750 tons each to two stockpile sites: US 45 MP 36 and SR 35 MP 27.4) to be stockpiled at Department-designated locations by May 30, 2026. The supplier must deliver material between 7:00 AM and 3:00 PM, Monday through Thursday, with a minimum seven days' notice from the District Engineer, and must utilize end dump or belly dump trucks to build stockpiles to a uniform 10-foot height using supplier-furnished loaders and operators. For Lightweight Cover Material, on-site technical support must be provided during calibration and application procedures at the beginning of installation in each county until the Department determines assistance is no longer needed. The contract will be awarded to the lowest responsive and responsible bidder, with bidders required to submit pricing per ton for delivery and per ton for UDOT pickup on the designated bid sheet, and all procurement items are warranted for one year to perform as specified and be free of defects. The bid due date is May 26, 2026, with the anticipated delivery schedule of May 12, 2026, and estimated quantities are subject to change with potential for additional material requirements throughout the 2026/2027 fiscal year during spring, summer, and fall seasons.

The solicitation documents do not indicate specific set-aside designations or restrictions limiting response to particular types of organizations such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the solicitation materials. The contract incorporates the State of Utah Agency Standard Terms and Conditions, which require contractors to maintain commercial general liability insurance of not less than $1,000,000 per occurrence and $3,000,000 aggregate, workers' compensation insurance, and commercial automobile liability of $1 million per occurrence. Payment shall be made within thirty days of receipt of a correct invoice on an F.O.B. Destination Freight Prepaid and Allowed basis, with invoices to be submitted to UDOT Region 3 accounting via email to R3payable@utah.gov. The contract is subject to all applicable federal and state laws and regulations, with records to be retained for six years following final payment, and the State reserves the right to terminate for convenience with thirty days' written notice or for cause with ten days to cure. While specific award values or budget ranges are not disclosed in the solicitation, the estimated 1,500 tons of material at competitive bid rates represents the total contract scope, and interested bidders should contact Rodney Thurgood at 435-450-4560 or rmthurgood@utah.gov or Justin Lazenby at 435-650-7027 or jlazenby@utah.gov for delivery updates or additional information.