UDOT Region 1 Cover Material

The Utah Department of Transportation (UDOT) Region 1 is issuing an Invitation for Bid (IFB) under Solicitation #UDOT260195CN for the procurement of cover material to be delivered to specified drop points throughout the region. The procuring agencies are the UDOT Procurement Services Division (issuing unit) and Region 1 (conducting unit), operating under the State of Utah Procurement Code and Utah Administrative Code. The deliverable consists of Type II chips cover material with an estimated total quantity of 12,255 tons to be distributed across four stockpile locations: Richmond (1,872 tons), Riverside (15,400 tons), Huntsville (965 tons), and Laketown (1,549 tons), with all material required to be delivered by May 21, 2026. Pricing is structured on a per-ton basis for material at each stockpile location plus a per-ton-mile haul delivery charge, delivered on an F.O.B. Destination Freight Prepaid and Allowed basis. Bidders must submit a completed Vendor Set Up Form, demonstrate compliance with all stated specifications and requirements through sufficient documentation, and maintain commercial general liability insurance of at least $1,000,000 per occurrence and $3,000,000 aggregate, along with commercial automobile liability insurance of $1,000,000 per occurrence if vehicles are used. The contract will be awarded to the lowest responsive and responsible bidder; bids are due by March 31, 2026, with a bid sheet providing estimated tonnage and delivery requirements at each designated location.

The solicitation documents do not specify any set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other protected classifications; however, all bidders must comply with federal and state employment practices regulations, including E-Verify requirements for employees in Utah and prohibitions on forced labor products and restricted foreign entities. No incumbent vendors or current contractors are identified in the available documentation, and there is no reference to existing infrastructure or technology requiring integration with the awarded contract. The State Entity reserves the right to inspect delivered materials within thirty days of receipt and may reject nonconforming items, requiring replacement or correction at the contractor's expense, with all procurement items required to be new and unused unless otherwise specified. Payment shall be made within thirty days of receipt of a correct invoice, and the contractor must maintain records for six years after final payment. The contract is governed by Utah law with venue in Salt Lake City's Third Judicial District Court. Specific award values or budget ranges are not disclosed in the available solicitation materials.