U. S. Flag Free-Flying Hot Air Balloon

The City of Philadelphia, Pennsylvania is issuing a micro purchase solicitation for a U.S. Flag Free-Flying Hot Air Balloon, with a deadline of May 19, 2026. This procurement will be awarded as a whole or by line item, whichever best serves the City's interests, to the lowest responsive and responsible bidder meeting all qualifications. All potential sellers must quote every item listed in the solicitation to be eligible for award consideration, and no deliveries or services may commence until the vendor receives formal written notification from the department. The resulting agreement will be structured as a Firm Limit Contract with fixed pricing and terms. Bidders are required to complete all mandatory sections of the PHLContracts online submission platform, including General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs, and must submit a fully executed Consent and Authorization Agreement either during vendor registration or with their initial quote submission. Appropriate company officials must sign the authorization agreement according to entity type requirements: corporations need signatures from both a President or Vice President and a Secretary or Treasurer, while limited liability companies, partnerships, and sole proprietorships require signatures from authorized owners or partners.

The City of Philadelphia encourages participation from diverse vendor communities through voluntary diversity initiatives, including optional submission of an LGBTQ Applicant Data Form for vendors self-identifying as beneficially owned and controlled by LGBTQ individuals or holding LGBTBE certification through the National LGBT Chamber of Commerce. Vendors may also self-identify as Local Business Entities (LBEs) during the bidding process and can report any additional third-party certifications from organizations such as the Eastern Minority Supplier Development Council, Pennsylvania Unified Certification Program, Disability:IN, or Women's Business Enterprise National Council. No specific incumbent vendors, current contractors, or budget ranges are identified in the solicitation documents. All vendors must maintain compliant vendor profiles on the PHLContracts portal at www.PHLContracts.phila.gov and are responsible for resolving any validation warnings before quote submission. The procurement follows standard municipal competitive bidding practices with emphasis on cost-effectiveness and vendor responsibility, with award contingent upon submission of all required documentation and compliance with all stated terms and conditions.