Two (2) Midsize SUVs for Administrative Use

The City of Urbana, Illinois Police Department, located in Champaign County, is issuing an Invitation to Bid (ITB) for the procurement of two 2025 or newer midsize SUVs designated for administrative use. The vehicles must be new and unused with fewer than 100 delivery miles, featuring front-wheel drive (with all-wheel drive considered if within budget), standard gasoline engines with automatic transmissions, and neutral exterior colors including black, white, silver, tan, or gray. Required equipment includes air conditioning and heating, power windows and locks, keyless entry, backup cameras, Bluetooth connectivity, all-weather floor mats, and full-size spare tires or tire repair kits. Vendors must submit itemized pricing proposals that do not exceed $31,000 per vehicle, including base vehicle costs, optional equipment, delivery charges, and applicable fees. The evaluation criteria prioritize the vendor with the lowest lump-sum pricing proposal and the most responsive submittal, assessed based on vendor qualifications, experience with similar goods or services within the past five years, technical approach, and ability to meet delivery schedules. The question submission deadline is February 11, 2026, with electronic responses due by 5:00 p.m. on February 13, 2026, through the City's e-Procurement Portal. Award decisions will be made within 90 calendar days of the submission deadline, and the successful vendor must provide all required conditional award items and documentation within 14 days of the Notice of Award.

There are no specific set-aside designations identified for disadvantaged enterprises or minority-owned businesses in this procurement; however, all vendors must comply with Equal Employment Opportunity provisions, the Illinois Human Rights Act, and nondiscrimination requirements as detailed in the Urbana City Code. All vendors are required to submit completed and notarized Vendor Representations and Additional Duties (VRAD) forms, Equal Employment Opportunity Workforce Statistics Forms, and W-9 forms as part of their bid response. Vendors must certify tax compliance status with the Illinois Department of Revenue and confirm they have not been barred from contracting with state or local government entities due to bid rigging or conviction. Additionally, vendors must maintain adequate insurance coverage commensurate with industry practices and comply with all applicable federal, state, and local laws, including prevailing wage requirements and sexual harassment prevention policies. The total budget for this procurement is not to exceed $62,000 for both vehicles combined (at $31,000 per vehicle maximum), with the City of Urbana being exempt from sales tax. No incumbent vendors or existing infrastructure integration requirements are specified in this solicitation.