VRAD_Form_(2).pdf
PDF 65 KB Posted
- Attached to
- Two (2) Midsize SUVs for Administrative Use
- Solicitation number
- FY2026-ITB-177
- Issued by
- Champaign County, Illinois
About this file
This is a Vendor Representations and Additional Duties (VRAD) form for the City of Urbana, Illinois, related to a procurement for two 2025 or newer midsize SUVs for administrative use by the Urbana Police Department. The form establishes mandatory representations and certifications that vendors must acknowledge and comply with throughout the contract term. Vendors must certify they have not been barred from contracting with state or local government entities due to bid rigging or bid rotating convictions, that they comply with the Public Officer Prohibited Activities Act, and that they maintain no prohibited financial interests in the contract. Additionally, vendors must confirm tax compliance status with the Illinois Department of Revenue, either by certifying they are not delinquent in tax payments or by providing evidence of a payment agreement with the Department of Revenue.
The form further requires vendors to comply with multiple statutory and regulatory requirements including the Urbana City Code prohibition on employment discrimination, Equal Employment Opportunity provisions, and the Illinois Human Rights Act, including a written sexual harassment policy. Vendors must obtain sworn statements from all subcontractors agreeing to these same representations and maintain them on file for the contract duration. The form mandates notarization and must be signed and sworn before a notary public, with continuing representations that require vendors to promptly notify the City in writing if any representation becomes untrue or incorrect. All vendors are required to submit this completed and notarized form as part of their bid response for the vehicle procurement.
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VENDOR REPRESENTATIONS AND ADDITIONAL DUTIES
The Vendor agrees that following representations and additional duties are a material part of the contract. The undersigned, having been duly sworn under oath, certifies and agrees as follows:
1. None of the Vendor or its partners, officers, owners, employees, or agents have been barred from contracting with a unit of State or local government in the past five years as a result of a conviction for bid rigging, in violation of 720 ILCS 5/33E-3 or any similar offense of any state or the United States which contains the same elements as this offense. 720
ILCS 5/33E-11.
2. None of the Vendor or its partners, officers, owners, employees, or agents have ever been barred from contracting with a unit of State or local government as a result of a conviction for bid rotating, in violation of 720 ILCS 5/33E-4 or any similar offense of any state or the United States which contains the same elements as this offense. 720 ILCS 5/33E-11.
3. If the Vendor holds any elected or appointed office under the laws or Constitution of this State, the Vendor is in compliance with the Public Officer Prohibited Activities Act. 50
ILCS 105/3.
4. The Vendor is not a municipal officer with a prohibited financial interest in this contract, directly in the officer’s own name or indirectly in the name of any other person, association, trust, or corporation, in accordance with 65 ILCS 5/3.1-55-10.
5. Please initial one statement, in accordance with 65 ILCS 5/11-42.1-1:
A. ________ The Vendor is not delinquent in the payment of any tax administered by the Department of Revenue unless the Vendor is contesting, in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of tax.
B. ________ The Vendor has entered into an agreement with the Department of Revenue for the payment of all such taxes that are due and is in compliance with the agreement.
6. If the Vendor employs commercial motor vehicle operators, the Vendor is in compliance with the Federal Highway Administration rules for controlled substances and alcohol use and testing. 49 CFR Parts 40 and 382.
7. During the term of this contract, the Vendor shall comply with (a) Urbana City Code Section 2-119, which prohibits employment discrimination by contractors and vendors with the City; (B) the Equal Employment Opportunity provisions of Ill. Admin. Code tit. 44, § 750; and (C) Article 2 of the Illinois Human Rights Act, 775 ILCS 5/2-101 et seq., including without limitation the requirement that the Vendor have a written sexual harassment policy in conformance with 775 ILCS 5/2-105.
8. If this contract involves the construction, reconstruction, alteration, repair, improvement, or maintenance of public works, the Vendor has filed with the City and made available to the general public a copy of the Vendor’s written substance abuse prevention program, which meets or exceeds the requirements of 820 ILCS 265/15.
VENDOR REPRESENTATIONS AND ADDITIONAL DUTIES
9. If this contract involves the construction, reconstruction, alteration, repair, improvement, or maintenance of public works, the Vendor shall use United States produced steel products, in compliance with 30 ILCS 565/4.
10. If this contract involves the construction, addition to, or alteration of public works, the Vendor shall employ laborers in compliance with the Veterans Preference Act (330 ILCS 55/0.01 et seq.) and the Employment of Illinois Workers on Public Works Act (30 ILCS 570/0.01 et seq.).
11. The Vendor shall comply with all applicable provisions of the Prevailing Wage Act, which requires the payment of the prevailing rate of wage to all laborers, workers, and mechanics employed by or on behalf of a public body in the construction, demolition, maintenance, or repair of public works. 820 ILCS 130/0.01 et seq. The prevailing wage rates are established and revised by the Department of Labor and are available at www.state.il.us/agency/idol/rates/rates.htm.
12. The Vendor shall obtain from all subcontractors to be used in the performance of this contract a sworn statement agreeing to the representations and additional duties contained on this document. The Vendor shall maintain the sworn statements on file for the duration of this contract and shall promptly provide them to the City upon request. If a subcontractor is or becomes ineligible for a contract with the City, the Vendor promptly shall terminate its subcontract upon the City’s request. The Vendor shall include adequate provisions in all subcontracts to allow it to terminate such subcontracts as required herein.
The representations contained on this document are true, complete, and correct in all respects. The representations contained herein are continuing. If any such representation is no longer true or correct, the Vendor promptly shall notify the City in writing.
Vendor:
By:
Printed name:
Title:
Date:
State of
County of
Signed and sworn (or affirmed) to before me on _____________________________ (date) by ______________________________________ (name of person making statement).
(seal)
Signature of notary public
| Vendor: |
| Printed name: |
| Title: |
| Date: |
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