Tuscumbia Area HVAC Bid

The Alabama Department of Transportation (ALDOT) is seeking qualified HVAC service contractors for a comprehensive maintenance and repair contract covering facilities in the Tuscumbia Area, specifically targeting counties including Coffee County. The procurement involves providing HVAC maintenance, service, and replacement for various state facilities such as area offices, district offices, welcome centers, and rest areas, with a focus on comprehensive service rather than new construction or major renovations exceeding $25,000. Contractors must be state-certified by the Alabama Board of Heating, Air Conditioning, and Refrigeration Contractors, demonstrate a minimum of three years of relevant commercial experience, and be located within 100 miles of the primary ALDOT facility in the bid county. Key qualifications include providing commercial references, maintaining comprehensive general liability insurance with minimum limits of $250,000 per occurrence and $500,000 aggregate, and having workers' compensation coverage. The contract will be awarded on an "all or none" basis by county groupings to the lowest responsible bidder, with bids due by May 19, 2025, and service pricing structured with a 15% markup on repair parts and specified labor rates for certified HVAC technicians and helpers.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises or minority-owned businesses. The contract allows for an initial 12-month term with potential extensions up to four additional 12-month periods under the same pricing and terms, subject to mutual written approval. While specific budget ranges are not detailed, the contract includes provisions for potential price adjustments based on material or labor cost increases, limited to industry-specific price indices or Consumer Price Index changes. The inventory of HVAC equipment spans multiple manufacturers including Cook, Mitsubishi, Trane, Carrier, Bard, International Comfort, and Bryant, with units ranging from 1.5 HP to 15 Ton across various locations. Contractors will be required to provide emergency contact services, respond to messages within specified timeframes, and perform annual and operational maintenance with detailed inspection and reporting protocols. The contract also includes default provisions allowing the state to procure services from alternative sources if the original supplier fails to meet obligations, with potential consequences including suspension or debarment.