Turnkey mobile covid vaccination service

The South Carolina Department of Health and Environmental Control (DHEC) issued an Emergency Request for Proposal (RFP Number 5400021476) for a Turnkey Mobile COVID Vaccination Service targeting vaccination efforts across South Carolina, with specific focus on Richland County and other rural, disadvantaged, and hard-to-reach locations. The procurement seeks qualified third-party providers to deliver comprehensive mobile vaccination services using self-contained vehicles staffed with authorized vaccinators, operating seven days per week from 9:00 AM to 7:00 PM. Required deliverables include fleet vehicles, qualified medical staff, vaccine management with cold storage capabilities, translation services, and vaccine administration with no out-of-pocket costs to recipients. Mandatory qualifications include COVID-19 vaccine provider enrollment with DHEC, CLIA certification, and prior experience operating mobile medical services. Evaluation criteria encompass qualifications and experience (40 points), implementation approach demonstrating geographic and volumetric reach (30 points), and cost effectiveness (30 points). Key deadlines included June 8, 2021, for questions, June 24, 2021, at 2:30 PM ET for proposal submissions, and June 30, 2021, for award announcement, with the contract period running from July 12, 2021, through July 11, 2022.

The solicitation anticipates multiple awards based on contractor capacity and regional needs, with no specific set-aside designations for disadvantaged enterprises mentioned. Contractors are prohibited from subcontracting and must provide all vaccinators and support staff under direct supervision. The state will conduct advertising at no contractor cost, though additional advertising can be performed at the vendor's expense. Pricing structure requires an all-inclusive per-vaccination cost with mandatory daily minimum vaccination quantities per vehicle or team route. While specific budget ranges are not explicitly detailed, the procurement allows contractors to bill for minimum daily quantities even if those quantities are not met. The contract is established as a master contract for DHEC use, with route determination collaboratively established based on vaccine demand. Contractors must ensure compliance with DHEC's confidentiality policies, execute a Business Associate Agreement for HIPAA compliance, and maintain records for six years post-contract. The solicitation emphasizes data reporting through the SIMON system and adherence to vaccine storage and handling requirements per provider agreements.