Amendment 1.pdf

SAP

State of South Carolina

EMERGENCY

Request for Proposal

AMENDMENT ONE

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

5400021476 10-Jun-2021 REBECCA NICHOLS bjn 803-898-1262 NICHOLRJ@dhec.sc.gov

DESCRIPTION: Turnkey Mobile COVID Vaccination Service USING GOVERNMENTAL UNIT: SC Dept of Health & Environmental Control

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov (See Pages 3 through 5 for Instructions)

SUBMIT OFFER BY (Opening Date/Time): 6 / 24 / 2021 - 2:30PM ET(See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 6 / 08 / 2021 - NOON ET (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: **See Pages 3 - 4**

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on June 30, 2021. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - PAPER ONLY (MAR. 2015)

http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

Preferences do not apply per South Carolina Consolidated Procurement Code Section 11-35-1524, Part (E)(5).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

INSTRUCTIONS FOR OFFERORS SUBMITTING BIDS ON LINE

All Offerors desiring to respond to this solicitation should register and submit your response online. To respond online, Offeror must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration instructions found at the South Carolina Procurement Information Center website address of: http://www.procurement.sc.gov/. If Offeror is registered in the old procurement system, Offerors must register or update their information in the new SCEIS system. Once the registration process is complete, the system will generate a SCEIS vendor user ID and password. The Offeror must keep this information current or the Offeror will not be able to submit future bids.

Offerors will need to follow these instructions carefully when responding to the solicitation online.

1. The original solicitation response should be submitted online and it will be the official response.

2. All Offerors must attach all additional requested documents to their response in the online system.

These documents can be attached under the “Notes and Attachments” tab of the online solicitation either on the main page or under the necessary line item.

OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2 Monday – Friday 8:00 AM – 4:30 PM

Offeror instructions can be found at:

https://procurement.sc.gov/vendor/submitting-offers

NOTICE

• To submit bids vendors must use Internet Explorer 8, 9 or 10, which is compatible with SAP. Other browsers such as Internet Explorer 11, Google Chrome, or Mozilla Firefox will not function properly and may prohibit bid submissions.

• It will be the responsibility of each bidder to ensure that their response was submitted properly.

The Response Status must indicate 'Submitted'. If the response is in a 'HELD' or 'SAVED' status, you MUST go back in the system and submit the response before it can be 'ACCEPTED' by the State.

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - https://procurement.sc.gov/legal/general-info

INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS

Mailing Address: Physical Address:

SC DHEC – Division of Procurement Services SCDHEC – Division of Procurement Services Bureau of Business Management Bureau of Business Management Columbia Mills Building Columbia Mills Building – 4th Floor 2600 Bull Street 301 Gervais Street Columbia, S.C. 29201-1708 Columbia, S.C. 29201

See Section II.A. – Public Opening Information – DHEC Clause

NUMBER OF COPIES

Offerors will need to follow these instructions carefully when responding to the solicitation online.

1. The original solicitation response should be submitted on-line and is the official response.

2. All Offerors should attach all additional requested documents to their response in the online system. These documents can be attached under the “Notes and Attachment” tab in the online system either on the main response page or under the necessary line item.

In addition to the offer you submit online, the Offeror must submit the following:

1. One (1) original (hard copy) marked “ORIGINAL” http://www.procurement.sc.gov/ https://procurement.sc.gov/vendor/submitting-offers https://vendorportal.sc.gov/irj/portal https://procurement.sc.gov/legal/general-info

2. Individual copies of your Offer on One (1) USB drive, identical to the Original (but NOT including the “Price Proposal”)

3. One (1) each separate copy of the Price Proposal (marked “Price Proposal”) in a separate sealed envelope.

4. One (1) each separate individual copy of your Price Proposal on a USB drive identical to the paper copy, labeled “Price Proposal.”

5. One (1) Redacted Hard Copy (marked “Redacted”), if applicable. (See Section IV – “Submitting Redacted

Offers”.

All copies requested must be delivered no later than the date and time specified on the cover page of the solicitation to the following address:

South Carolina Department of Health and Environmental Control Division of Procurement Services – Rebecca Nichols Solicitation #: 540021476 301 Gervais Street – Columbia Mills Building – 4th Floor Columbia, S. C. 29201

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR

INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE

DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE OFFER

WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER CONSIDERATION.

OFFEROR BID SUBMISSION VALIDATION

After submitting an online response to a solicitation, Offerors may validate their submission with the following steps:

STEP 1: Go back to the initial ‘RFx and Auctions’ screen

STEP 2: Select the ‘Refresh’ button to update the screen.

STEP 3: Make sure the RFx you responded to, has your specific bid response number ‘55xxxxxxxx’ displayed in the Response Number column and the Response Status column has a status of ‘Submitted’, before you log off.

NOTE: You also have the ability to print out a copy of your submission by selecting the ‘Print Preview’ button after your offer has been submitted.

AMENDMENT NO. ONE

REQUEST FOR PROPOSAL - 5400021476

Description: Turn-Key Mobile COVID Vaccination Service

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING

FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS

RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-

REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT

FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE

ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL

PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

CHANGES TO THE ORIGINAL SOLICITATION

Add the following Terms:

AWARD TO MULTIPLE OFFERORS (JAN 2006)

Award may be made to more than one Offeror. [06-6035-1]

RESTRICTIONS ON PRESENTING TERMS OF USE OR OFFERING ADDITIONAL SERVICES (FEB 2015)

(a) Citizens, as well as public employees (acting in their individual capacity), should not be unnecessarily required to agree to or provide consent to policies or contractual terms in order to access services acquired by the government pursuant to this contract (hereinafter “applicable services”) or, in the case of public employees, to perform their job duties; accordingly, in performing the work, contractor shall not require or invite any citizen or public employee to agree to or provide consent to any end user contract, privacy policy, or other terms of use (hereinafter “terms of use”) not previously approved in writing by the procurement officer. Contractor agrees that any terms of use regarding applicable services are void and of no effect.

(b) Unless expressly provided in the solicitation, public contracts are not intended to provide contractors an opportunity to market additional products and services; accordingly, in performing the work, contractor shall not – for itself or on behalf of any third party – offer citizens or public employees (other than the procurement officer) any additional products or services not required by the contract.

(c) Any reference to contractor in items (a) or (b) also includes any subcontractor at any tier. Contractor is responsible for compliance with these obligations by any person or entity that contractor authorizes to take any action related to the work.

(d) Any violation of this clause is a material breach of contract. The parties acknowledge the difficulties inherent in determining the damage from any breach of these restrictions. Contractor shall pay the state liquidated damages of $1,000 for each contact with a citizen or end user that violates this restriction. [07-7B212-1]

The following prospective offeror question and agency response is hereby incorporated into the solicitation:

QUESTION 1: Page 4 of the RFP states, “3. One (1) each separate copy of the Price Proposal (marked “Price Proposal”) in a separate sealed envelope. 4. One (1) each separate individual copy of your Price Proposal on a USB drive identical to the paper copy, labeled ‘Price Proposal’”. Page 17 of the RFP states, “(c) The contents of your offer must be divided into two parts, the technical proposal and the business proposal. Each part should be bound in a single volume,”.

a. Please clarify which instruction is correct?

i. For hard-copy and online proposal submissions, should offerors provide a single volume with two parts (i.e., Technical Proposal and Price Proposal)

ii. Or should offerors provide two separate proposal volumes (i.e., a separate and distinct Technical Proposal and a separate and distinct Price Proposal)?

b. Also, please confirm that the “Price Proposal” and “Business Proposal” are one and the same?

STATE’S RESPONSE: The Offeror’s Technical Proposal and Price Proposal are to be submitted as two (2) separate documents, with the Price Proposal in a sealed envelope; and two (2) separate USB drives, labeled accordingly. The “Price Proposal” and “Business Proposal” are synonymous.

QUESTION 2: Please clarify if offerors should submit the signed Cover Pages (pages 1 & 2 of the RFP) as part of their Technical Proposal response (via the online system and hard copy mailed to SC DHEC)?

a. If not, please clarify if offerors should provide the Cover Pages as a Stand-Alone document and include it under

“Notes and Attachment” tab in the online system?

STATE’S RESPONSE: Offerors may submit Cover Pages 1 & 2 of the RFP in either their Technical Proposal or as a Stand- Alone document.

QUESTION 3: Would SC DHEC like offerors to provide copies of their CLIA certification?

a. If so, may we submit it as an Appendix to the Technical Proposal response?

STATE’S RESPONSE: Proof of CLIA certification may be submitted as an Appendix to the Technical Proposal response.

QUESTION 4: Page 4 of the RFP states, “2. Individual copies of your Offer on One (1) USB drive, identical to the Original (but NOT including the “Price Proposal”)”

a. Kindly clarify if SC DHEC would like offerors to provide one (1) copy of their Technical Proposal on one (1) USB drive.

STATE’S RESPONSE: Offerors are to provide one (1) copy of their Technical Proposal on a USB drive.

QUESTION 5: Page 4 of the RFP states, “4. One (1) each separate individual copy of your Price Proposal on a USB drive identical to the paper copy, labeled “Price Proposal.””

a. Should the Price Proposal on a USB drive be included in the separate sealed envelope with the Price Proposal?

STATE’S RESPONSE: A labeled Price Proposal on a USB drive does not require a separate envelope.

QUESTION 6: Page 4 of the RFP states, “5. One (1) Redacted Hard Copy (marked “Redacted”), if applicable. (See Section IV

– “Submitting Redacted Offers”.”

a. Should offerors provide the redacted hard copy for both the technical proposal and price proposal?

i. If so, should offerors include the redacted hard copy of the price proposal in the sealed envelope with the Price

Proposal and the hardcopy on USB? Please clarify.

STATE’S RESPONSE: Offerors may submit “Redacted” copies in the appropriate sealed envelopes. “Redacted” copies must be marked “Redacted”

QUESTION 7: On page 22, Section V. Qualifications, QUALIFICATIONS - SPECIAL STANDARDS OF RESPONSIBILITY (MAR 2015), subsection (a), it states: UNLESS YOU POSSESS THE FOLLOWING MANDATORY MINIMUM QUALIFICATIONS, DO NOT SUBMIT AN OFFER: 1.Contractor shall be enrolled in COVID-19 vaccine provider as outlined:

https://scdhec.gov/covid19/guidance-healthcare-professionals-covid-19/covid-19-vaccine-provider-enrollment Can this be revisited? Due to the nature of the COVID-19 pandemic, companies that are known to be healthcare staffing agencies have fulfilled similar scope of work related to this RFP. We do not have a physical brick and mortar, nor are we a vaccine provider in the sense of being a pharmacy. We do have highly relevant experience in providing COVID-19 vaccinations as a mobile medical service in a state similar to the size of South Carolina. Mandatory enrollment would disqualify companies that are capable.

STATE’S RESPONSE: The Mandatory Minimum Qualifications cannot be revisited. The provider must be an enrolled COVID vaccine provider.

QUESTION 8: In the price sheet, what does “extended price” refer to? Do we leave this blank?

STATE’S RESPONSE: Extended price refers to the Unit Price multiplied by the Quantity.

QUESTION 9: If we are submitting our bid via https://vendorportal.sc.gov.irj/portal - can you clarify if hard copy is also required to be sent (per “NUMBER OF COPIES – Pages 3 and 4 of the solicitation). Page 15 of the solicitation indicates bids should be per “ON-LINE BIDDING INSTRUCTIONS.” And that “Paper offers are discouraged.” On page 3, it is not clear https://scdhec.gov/covid19/guidance-healthcare-professionals-covid-19/covid-19-vaccine-provider-enrollment if the instructions under “NUMBER of COPIES” applies to “INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS” only. Or…if the “NUMBER OF COPIES” section is applicable to both “on-line” and “hard copy” bids.

STATE’S RESPONSE: Under NUMBER OF COPIES on Page 3 of the solicitation document it states:

Offerors will need to follow these instructions carefully when responding to the solicitation online.

1. The original solicitation response should be submitted on-line and is the official response.

2. All Offerors should attach all additional requested documents to their response in the online system. These documents can be attached under the “Notes and Attachment” tab in the online system either on the main response page or under the necessary line item.

In addition to the offer you submit online, the Offeror must submit the following:

1. One (1) original (hard copy) marked “ORIGINAL”

2. Individual copies of your Offer on One (1) USB drive, identical to the Original (but NOT including the “Price

Proposal”)

3. One (1) each separate copy of the Price Proposal (marked “Price Proposal”) in a separate sealed envelope.

4. One (1) each separate individual copy of your Price Proposal on a USB drive identical to the paper copy, labeled

“Price Proposal.”

5. One (1) Redacted Hard Copy (marked “Redacted”), if applicable. (See Section IV – “Submitting Redacted

Offers”.

In addition to the online offer, the additional items listed above are requested.

QUESTION 10: How many sites is the state requesting the vendor to service per day?

STATE’s RESPONSE: The number of sites the State is requesting is dependent upon location, demand, and expectation for number of vaccines to potentially be administered.

QUESTION 11: What is the expected average number of vaccinations per site, per day or week?

STATE’S RESPONSE: See response to Question 10.

QUESTION 12: Is the expectation that the mobile teams have infrastructure to set up an ad hoc site or using the site facilities?

STATE’S RESPONSE: The purpose of this solicitation is to identify providers who can administer vaccines directly from a mobile unit.

QUESTION 13: If demand is not there to fill a site’s capacity 7 days a week, would the vendor’s still be paid at the minimum capacity for the full 7 days?

STATE’S RESPONSE: Refer to instruction/explanation under Section VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL of the solicitation (page 33) for guidance.

QUESTION 14: Internet Explorer: On page 3 of the RFP, reference is made to utilizing Internet Explorer 8, 9 or 10. Our understanding is that these Internet Explorer versions have been out of service for some time. The most recent version 10, stopped receiving security updates in January of 2020.

a. Does the State need to revise this requirement?

b. What current browser can be utilized?

STATE’S RESPONSE: The statement is unchanged.

QUESTION 15: Multiple Awards: On page 8 the RFP indicates that "multiple awards are anticipated."

a. Can the State please describe on what basis the awards will be made - per region or some other basis?

b. Will multiple awards be made to the same basis or category? If for example the State awards based on region, would there be more than one awardee for the same region? If so, how will that region be divided between awardees?

c. If there are multiple awardees, are the awards divided up equally or how will that work?

STATE’S RESPONSE: Awards will be made to the highest ranked offeror or offerors for each Region, with the quantity of awards being determined based on the expressed capacity of the offeror or offerors and the expected needs of the Region. There may be more than one awarded vendor per Region. If multiple vendors are awarded to the same Region, work will be divided based on the capacity of the vendors and the cost to the State. See Changes to the Original Solicitation on Page 6.

QUESTION 16: Binding: Does binding offer on page 17 mean a binder or bound by the printer?

STATE’S RESPONSE: A ring binder or bound by printer is an acceptable submission.

QUESTION 17: Locations: Page 18 indicates the locations will be identified by DHEC.

a. If we have access to parking lot type locations in rural, disadvantaged and difficult to reach locations, would DHEC consider those as potential sites as well?

b. Regarding Page 20, Item E - "Secure necessary agreements for use of any space, property…," if the State desires the use of a particular location that the contractor does not have "access to" will the State coordinate in securing the agreements?

STATE’S RESPONSE: DHEC will consider all sites as potential sites, and the contractor will be responsible for securing any agreements to utilize the sites.

QUESTION 18: Vaccinators: Page 18 indicates that "all vaccinators and supporting staff are to be under the direct supervision of the Contractor and shall not be delegated to any additional third party." Does "any additional third party" include a named subcontractor?

STATE’S RESPONSE: No subcontracting will be allowed.

QUESTION 19: Pre-Determined Routes: Page 18 - regarding "pre-determined routes" - is it the State's intent for these routes to be determined by the contractor in conjunction with State key stakeholder review/approval?

STATE’S RESPONSE: There will be collaboration between the contractor and DHEC on the routes on a regular basis. This will be based on need/demand.

QUESTION 20: Advertising: Page 18 - regarding advertising.

a. Please confirm that the State will bear this cost.

b. Does the State expect the awardee to perform the advertising?

STATE’S RESPONSE: The State will conduct advertising of the program and mobile vaccination routes on the web and through other media channels at no cost to the contractor. The contractor (“Awardee”) may choose to perform additional advertising, at its own expense, in order to increase participation, effectiveness, and awareness. This may be a wise business strategy but is not a requirement.

QUESTION 21: No Out Of Pocket: Page 19 - "no out-of-pocket costs are incurred by any person for any reason,"

a. We interpret this statement to be referring to South Carolina residents receiving a vaccine, is that correct?

STATE’S RESPONSE: All persons receiving a vaccine, regardless of residence are not to incur any out-of-pocket costs.

QUESTION 22: Travel Costs: We do not see reference to travel costs - will these be allowed to be billed to the State by the contractor?

STATE’S RESPONSE: Travel costs are to be included in the price/quote submitted by offeror.

QUESTION 23: Qualifications: On page 22 section V Qualifications, the RFP notes:

a. "We may also consider a documented commitment from a satisfactory source that will provide you with a capability." Please provide an example as to what the State means by "documented commitment."

b. "You must promptly furnish satisfactory evidence of responsibility upon request." Please provide an example or what is meant by "evidence of responsibility."

STATE’S RESPONSE: This is a standard State clause regarding qualifications of offerors that is included in all solicitations.

(a) An example of a “documented commitment” would be a signed letter, on letterhead, from the entity that is providing the resource. This may be necessary when an offeror is otherwise qualified but is dependent on a third party for some critical element called for in the solicitation, and without which the offeror would not be qualified. (b) The S.C.

Consolidated Procurement Code, §11-35-1410(8) defines a “Responsible bidder or offeror” as “a person who has the capability in all respects to perform fully the contract requirements and the integrity and reliability which will assure good faith performance which may be substantiated by past performance.” Each offeror’s “Responsibility” is determined prior to and during the scoring process of the offers. During this process, if anything relevant is unclear and necessary for this determination, the buyer may request relevant documentation from the offeror. In such instances, the offeror must provide this promptly, as it is necessary in order for the State to move forward with the final scoring of proposals.

QUESTION 24: Number of Locations: Does the State have a number of locations for vaccines in total you are considering?

STATE’S RESPONSE: The number of locations for vaccines will be determined based on need/demand.

QUESTION 25: Number of Individuals: Does the State have a number or range of individuals in regards to this RFP?

STATE’S RESPONSE: The number of individuals will be determined based on need/demand.

QUESTION 26: On Demand: Is this an "on-demand contract" - meaning - upon award will there be a definite region in which the awardee will operate or is this more of a "master contract" where awardees are an approved vendor from which the services can be procured?

STATE’S RESPONSE: Each offeror is applying to service a specified DHEC region, regions, or state as a whole. We anticipate having at least one contractor awarded for each Region. A single vendor may be awarded more than one Region. If multiple vendors are awarded to the same Region, work will be divided based on the capacity of the vendors and the cost to the State.

QUESTION 27: Other Agencies: Will agencies other than the SC Dept of Health and Environmental Control procure off this contract? If so, please elaborate on how this will work.

STATE’S RESPONSE: The subsequent contract(s) will be for SC DHEC agency use only.

QUESTION 28: Using Governmental Unit: Please confirm that the only agency that will utilize this contract is the SC Dept of Health & Environmental Control STATE’S RESPONSE: See response to Question 27.

QUESTION 29: Event Coordination:

a. Will the awardee coordinate directly the SC Dept of Health and Environmental Control for vaccine events?

b. If awardee will be working with other entities, please elaborate how this will work and who the other entities are.

STATE’S RESPONSE: Coordination will begin directly with SC DHEC. Potential collaboration may be in conjunction with DHEC and community partners as directed by the agency.

QUESTION 30: SC Dept of Health and Environmental Control Support: If other agencies, entities are involved in the procurement/event coordination, will the SC Dept of Health and Environmental Control support or guide the other entities to utilize the services of awardees?

STATE’S RESPONSE: See response to Question 29.

QUESTION 31: Negotiation: After award is there the ability to negotiate if there are any changes to scope expectation?

STATE’S RESPONSE: If there are changes to the scope after award, DHEC reserves the right to negotiate with awarded contractors.

QUESTION 32: State System: Are there any existing systems the State is mandating the Awardees use?

STATE’S RESPONSE: Refer to COVID 19 Vaccine provider enrollment: https://scdhec.gov/covid19/guidance-healthcare-professionals-covid-19/covid-19-vaccine-provider-enrollment

QUESTION 33: Where will the state be storing the vaccines? Each individual provider must store vaccine per COVID vaccine provider agreement.

STATE’S RESPONSE: Each contractor must have appropriate storage and handling equipment to manage storage and handling for vaccine.

QUESTION 34: How will Vendor get access to the vaccine supply?

STATE’S RESPONSE: Vaccine will be ordered per the COVID vaccine provider agreement. Contractor will be required to store and handle vaccine appropriately.

QUESTION 35: If the vendor is to go to the central warehouse, if that is where the vaccines will be stored, are there hours of operation that will impact event hours of operation?

STATE’S RESPONSE: See response to Question 34.

QUESTION 36: Will the vendor be required to store vaccines overnight or will the vendor be required to return all vials back to central warehouse?

STATE’S RESPONSE: See response to Question 34.

QUESTION 37: Will vaccines come with the standard vaccine ancillary component kit?

STATE’S RESPONSE: Yes, vaccines will come with the standard vaccine ancillary component kit.

https://scdhec.gov/covid19/guidance-healthcare-professionals-covid-19/covid-19-vaccine-provider-enrollment https://scdhec.gov/covid19/guidance-healthcare-professionals-covid-19/covid-19-vaccine-provider-enrollment

QUESTION 38: For the appointments, does the state have an appointment system or will the vendor be required to have their own appointment system?

STATE’S RESPONSE: The contractor may use the VAMS system or their own appointment system if desired.

QUESTION 39: If the state has an appointment system setup, does it link to SIMON?

STATE’S RESPONSE: The VAMS system does upload doses administered into SIMON.

QUESTION 40: Once the data has been put into SIMON, what other reporting requirements will the vendor have on a daily, weekly, monthly basis?

STATE’S RESPONSE: See provider enrollment agreement.

QUESTION 41: Will the vendor have a proactive role in identifying sites/locations for vaccinations or will the community be reaching out to the state to request vaccinations events and then at that point it is turned over to the vendor to coordinate the event with the event partner?

STATE’S RESPONSE: Events will be coordinated by DHEC and the contractor in a collaborative approach.

QUESTION 42: Is there an estimated # of vaccines that will be allocated per site?

STATE’S RESPONSE: Vaccine allocation will be based on need/demand.

QUESTION 43: Will all sites be open 8 hours a day or will there be sites that are open 2 and 3 hours a day allowing for multiple sites per team per day?

STATE’S RESPONSE: Hours of site operation will be dependent on need/demand.

QUESTION 44: Depending on the response above, is the minimum daily quantity of vaccinations in the bidding for a per team per day basis?

a. Said differently are we putting in a minimum number for the day per team or for the event per team?

STATE’S RESPONSE: If the vendor does not administer the minimum number of vaccines per day, they may bill for the minimum. See instruction/explanation under Section VIII. Bidding Schedule/Price-Business Proposal on Page 33 of the solicitation document.

QUESTION 45: Is the vendor allowed to offer free telehealth service?

STATE’S RESPONSE: See Changes to the Original Solicitation on Page 6.

END AMENDMENT ONE