Turbeville hood repairs

The South Carolina Department of Corrections issued a Request for Quote (RFQ) for kitchen hood fire suppression system repairs at Turbeville Correctional Institution, located in Richland County. The solicitation requires vendors to perform comprehensive repairs on four kitchen hoods to ensure compliance with NFPA 17A and NFPA 96 standards. Specific repair requirements include changing piping to 3/8", re-cabling detection lines, replacing actuation lines, and lowering pull stations to meet ADA-compliant height requirements (maximum 48"). All work must be executed by a service technician with manufacturer certification, and must be completed within thirty days of purchase order receipt, with work performed Monday through Friday between 7:30 AM and 4:30 PM. The original solicitation was issued on February 28, 2023, with offers due by March 7, 2023, at 10:00 AM, and award notification scheduled for March 13, 2023. Evaluation criteria focused on the lowest responsive and responsible bid, with unit prices required for thirteen line items covering materials, labor, and service surcharges for each of the four hoods.

The procurement did not specifically list set-aside designations for disadvantaged enterprises, but it did include strong preferences for in-state vendors and resident subcontractor participation. Bidders were required to be registered with the state, possess a state vendor number, and certify compliance with various state requirements including the Drug-Free Workplace Act, ethics standards, and illegal immigration provisions. The contract was ultimately awarded to Pye Barker Fire and Safety, located in Columbia, South Carolina, with a total contract value of $10,855.00. The pricing structure included individual costs for materials ranging from $65 to $1,875 per line item, labor charges of $1,200 per hood, and service surcharges of $65 per hood. Payment was to be made by electronic funds transfer following acceptance of work, and the state reserved the right to cancel the solicitation or reject any or all bids. All line items were categorized under product category 93130 for cafeteria and kitchen equipment.