Truman School - HVAC Replacement Project

New Haven Public Schools is requesting proposals for a turn-key replacement of three rooftop HVAC units (RTUs 1, 2, and 3) at Truman Elementary School, 114 Truman Street, New Haven, Connecticut, with proposals due October 6, 2026, by 11:00 a.m. electronically through the City of New Haven OpenGov eProcurement Portal. A 25% minority and women-owned business (MBE/WBE) participation goal applies, enforced through mandatory MBE Utilization Form submission; proposals lacking a completed form will be rejected as non-responsive. Connecticut prevailing wage rates apply; all work must comply with the 2021 International Building Code, International Mechanical Code, and NFPA standards.

The scope encompasses demolition of existing equipment and installation of three Trane XETEX series rooftop units with integrated controls, natural gas heating, variable frequency drives, economizers, and DDC BACnet connectivity. Work includes refrigerant piping, ductwork modifications, gas piping, electrical connections, system balancing by certified contractors, EPA refrigerant recovery, hazardous material removal and disposal, equipment insulation, vibration isolation, seismic restraints, and comprehensive system startup and owner training. The contractor must provide one year's guarantee on materials and workmanship plus one year's free maintenance, with extended five-year warranties on all compressors. All equipment must be ordered and installation completed by April 15, 2027. Contract duration is one year with renewals at the City's sole discretion.

Evaluation criteria are weighted as follows: proposed solution (25%), drawings and specifications understanding (20%), company staffing (15%), work plan (15%), budget and cost (15%), and organization background (10%). Respondents must submit a lump-sum fixed-price proposal with detailed cost breakdowns and a bid bond of 5% of the total bid amount for bids exceeding $100,000. Local preference up to 15% applies to vendors with a principal place of business in New Haven. A non-mandatory pre-proposal meeting was held September 22, 2026; questions were due September 29, 2026. Connecticut Department of Labor prevailing wage rates effective August 17, 2026, apply throughout the project term with annual adjustments each July 1st. EEOC packages and pre-award conference attendance are mandatory before contract award; fees are tiered by contract value, ranging from $100 to $4,000, due within seven business days of the pre-award meeting.