True North Brand Exxtreme Super Fleece Jackets - 2026

The Virginia Department of Forestry is requesting a single lump-sum price for 65 True North brand Exxtreme Super Fleece jackets (46 men's and 19 women's in specified size distributions), with bids due October 13, 2026 and delivery required by October 28, 2026 to the Charlottesville facility.

No set-aside or preference program applies. Bidders must register in the Commonwealth of Virginia's eVA eProcurement portal and submit bids electronically through eVA only; mailed and emailed submissions will not be accepted. All awarded vendors must provide an electronic catalog or Punch-Out Catalog conforming to eVA specifications or face bid rejection or contract termination.

The scope specifies True North brand Exxtreme Super Fleece jackets in men's sizes ranging from Small to 3XL Tall and women's sizes ranging from X-Small to 2XL. No substitutions or replacements are permitted; uniformity is required to match existing stock. The jackets are defined by manufacturer website links and exact make and model specifications.

Pricing must be submitted as an all-inclusive, lump-sum delivered price with FOB Destination terms, including all shipping fees. The Virginia Department of Forestry is exempt from state sales tax. Cash discounts for prompt payment may be offered but will not be considered in bid evaluation. Award will be made to the lowest responsive and responsible bidder based on net prices submitted.

Bids are valid for 30 days from submission. Bidders must specify their delivery timeline or default to the agency's desired delivery period of 10 calendar days after receipt of order. Upon delivery, goods will be evaluated for compliance with contract specifications, and any deficiencies must be corrected by the contractor at its sole expense. The purchasing agency reserves the right to cancel and terminate the contract in part or in whole without penalty upon 60 days written notice. Vendor transaction fees of 1% of order value apply (capped at $500 for DSBSD-certified small businesses and $1,500 for others). Questions should be directed to brian.fox@dof.virginia.gov.