Troxler 3440 Legacy or InstroTek Xplorer 2 3500 Dens Gauges

The Michigan Department of Transportation issued Request for Proposal No. 210000000966 on February 11, 2021, seeking the procurement of nine (9) Surface Moisture Nuclear Density Gauges, specifically Troxler 3440 Legacy or InstroTek Xplorer 2 3500 models. Each gauge unit must include an 8-inch rod with 2-inch increments and standard accessories including reference standard blocks, drill rods, rod extraction tools, scraper plates, AC and DC chargers, operator's manuals, quick reference cards, locks with two keys, and two extra battery packs per unit. The contract scope additionally requires trade-in and disposal services for nine existing Troxler 3440 density gauges, with new equipment to be shipped in reusable transport cases. All deliverables must be completed within 30 business days from receipt of order and delivered between 8:00 a.m. and 3:30 p.m. EST to MDOT's Construction and Technology Building in Lansing, Michigan. The proposal submission deadline was 3:00 p.m. Eastern on February 25, 2021, with questions required to be submitted by February 18, 2021, and answers posted by February 22, 2021. Evaluation criteria included a PASS/FAIL assessment of mandatory requirements such as completion of the Schedule A Statement of Work, Confidential Treatment Form, and Vendor Questions Worksheet, with award made to the responsive and responsible bidder receiving a PASS on each criterion with the lowest price. The anticipated contract begin date was March 1, 2021. Contractors must be either the actual manufacturer or authorized by the equipment manufacturer to provide service, repairs during the warranty period, and technical guidance, and must provide toll-free technical support and maintenance availability from 8 a.m. to 5 p.m. EST, Monday through Friday.

The State of Michigan reserves the right to evaluate proposals considering qualified disabled veteran or service-disabled veteran-owned business status under MCL 18.1261(8), though no specific set-aside designations were identified. All insurance requirements must be maintained throughout contract performance, including Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability with $1,000,000 per accident limits, Workers' Compensation coverage, and Employers Liability Insurance with minimum limits of $500,000 per accident and disease, with all policies provided by companies with an A.M. Best rating of "A-" or better. Bidders must affirm compliance with Michigan tax filing requirements, Iran-linked business prohibitions, and clean corporate citizen status. All proposals are subject to disclosure under Michigan's Freedom of Information Act, requiring submission of a Confidential Treatment Form and a public copy with any trade secrets, financial, or proprietary information redacted. The pricing must be submitted on an F.O.B. Destination basis with transportation charges prepaid and must be valid for a minimum of 90 days from the response due date. While no specific budget range was identified in the solicitation, contracts valued at $250,000 or greater require approval by the State Administrative Board, and the State reserves the right to assess liquidated damages of $1,000 plus $25 per day for late or improper completion.