21_966_Schedule A Statement of Work.docx

Michigan.gov/MiProcurement

SCHEDULE A – STATEMENT OF WORK CONTRACT ACTIVITIES

Contractor must enter company name here.

Michigan.gov/MiProcurement Schedule A - Statement of work contract activities Request for Proposal (RFP) No. 210000000966 Troxler 3440 Legacy or InstroTek Xplorer 2 3500 Surface Moisture Nuclear Density Gauges

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Michigan Department of Transportation (MDOT) owns eighty surface moisture density gauges consisting of Troxler model 3400 series and InstroTek Xplorer. We have twenty-three offices throughout the state that use the gauges for acceptance testing on road and bridge projects. To keep projects running and help with any potential equipment maintenance on aging gauges we would like to replace a total of nine of our oldest gauges that we feel have reached their life expectancy.

REQUIREMENTS

The contractor must provide nine (9) Troxler 3440 Legacy or InstroTek Xplorer 2 3500 Surface moisture density gauges. Each gauge must be 8in. rod with 2in. increments and come with the following standard accessories: reference standard block, drill rod, rod extraction tool, scraper plate, AC charger, DC charger, lock with two (2) keys, operator’s manual, quick reference card, and two (2) extra battery packs per gauge. Trade-in and disposal of nine (9) Troxler 3440 density gauges. Transport cases used to ship new gauges will also be used to ship disposal gauges.

1. General Requirements

1.1. Product Specifications

The Contractor must provide the following:

Quantity: 9 Item: Surface Moisture Nuclear Density Gauges Model: Troxler 3440 Legacy or InstroTek Xplorer 2 3500 8 in. rod with 2 in. increments, with the following standard accessories: reference standard, drill rod, rod extraction tool, scraper plate, AC charger, DC charger, quick reference card, lock with two (2) keys, operator’s manual, and two (2) extra battery packs per gauge.

Price to include trade-in and disposal of nine (9) Troxler 3440 density gauges and four gauges.

To be shipped in transport cases, which will be used to return disposal gauges.

Bids on alternate brand or manufacturer lines will not be considered.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.2. Warranties

Describe any warranties included in the bid and provide the length of the warranty. Explain the process for reporting warranty issues and how the Contractor how any repairs or replacements are made, including timing. If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State. Provide the name, address, contact name, phone number and email address of the party responsible for the warranty.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.3. Recall Requirements and Procedures

Describe any recall requirements and procedures.

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Bidder must describe how they comply with the above requirement(s):

1.4. Quality Assurance Program

Explain your Quality Assurance Program(s).

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Bidder must describe how they comply with the above requirement(s):

1.5. Incentives

Explain any special incentives or services including, but not limited to, return policies.

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Bidder must describe how they comply with the above requirement(s):

1.6. Time Frames

All Contract Activities must be delivered within 30 business days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

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Bidder must describe how they comply with the above requirement(s):

1.7. Delivery

Delivery will be expected within 30 calendar days upon date of order the hours of 8:00 am and 3:30 pm EST. Delivery will be made at MDOT, Construction and Technology Building, ATTN: Justin Foster, 8885 Ricks Road, Lansing, MI 48917.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.8. Technical Support and Repairs

The Contractor must specify its toll-free number for the State to make contact with the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8 am to 5 pm EST.

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Bidder must describe how they comply with the above requirement(s):

1.9. Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number for the State to make contact with the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8 am to 5 pm EST Monday through Friday.

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Bidder must describe how they comply with the above requirement(s):

2. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $1,000 and an additional $25.00 per day for each day Contractor fails to remedy the late or improper completion of the Work.

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Bidder must describe how they comply with the above requirement(s):

3. Pricing

3.1. Price Term

Pricing is firm for the entire length of the Contract.

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Bidder must describe how they comply with the above requirement(s):

4. Ordering

4.1. Authorizing Document

The appropriate authorizing document for the Contract will be a Purchase Order.

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Bidder must describe how they comply with the above requirement(s):

5. Delivery

5.1. Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

5.2. Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

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Bidder must describe how they comply with the above requirement(s):

6. Acceptance

6.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities: Standard Contract Terms Inspection and Testing must be in compliance with requirements and approved by MDOT Program Manager prior to payment.

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Bidder must describe how they comply with the above requirement(s):

7. Invoice and Payment

7.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

7.2. Payment Methods

The State will make payment for Contract Activities Electronic Funds Transfer.

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Bidder must describe how they comply with the above requirement(s):

8. Additional Requirements

8.1. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

List all exceptions – either in this response box or identified here as an attachment to this RFP labelled as [add details]. (Add more rows as necessary.)

Bidder must describe how products that meet these requirements are identified or otherwise labelled.

8.2. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

8.3. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs and describe how the products are identified or otherwise labelled.

List all exceptions – either in this response box or identified here as an attachment to this RFP labelled as [add details]. (Add more rows as necessary.)

Bidder must describe how products that meet these requirements are identified or otherwise labelled.

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