Troop N - fern ridge station - janitorial service

The Pennsylvania State Police Department is soliciting bids through an Invitation for Bids (IFB #6100065699) for janitorial services at Troop N - Fern Ridge Station located at 127 Parkside Avenue, Blakeslee, Pennsylvania 18610. The procurement seeks a qualified vendor to furnish all labor, equipment, and materials to perform janitorial services three days per week for a five-year contract term commencing upon issuance of a fully executed purchase order. The successful contractor must provide the majority of cleaning supplies and equipment, including waste basket liners, mops, cleaning solutions, disinfectants, vacuums, and brushes, while the Commonwealth will supply liquid soap dispensers and refill products, hand drying towels, toilet tissue and dispensers, and urinal pads. All vendor staff performing janitorial services or requiring unescorted facility access must pass a federal fingerprint background check in compliance with Criminal Justice Information Services Security Policy, and vendors must comply with Pennsylvania Act 1984-159 regarding Worker and Community Right to Know requirements for all chemicals used or stored at the facility. Required bid submissions include a completed cost matrix with monthly pricing for each of the five contract years, a signed Proof of Visit form completed during a mandatory site visit with the Station Commander or authorized representative (contact: Sgt. Todd Tolan at 570-646-2271 or TOTOLAN@PA.GOV), a completed Worker Protection and Investment form BOP-2201, current proof of insurance naming PSP as certificate holder with Commonwealth as additional insured, and current Pennsylvania small business certification. The procurement is restricted to electronic bid submissions through the PA Supplier Portal at www.pasupplierportal.state.pa.us, with written questions required by April 28, 2026, at 11:00 a.m. and bid responses due by May 5, 2026. The contract will be awarded to the lowest responsive and responsible bidder, and the Commonwealth reserves the right to extend any single contract term for up to three months.

This procurement is designated exclusively for Pennsylvania certified small businesses, and proof of current small business certification must be submitted with the bid response. No incumbent vendor or current contractor information has been disclosed in the solicitation materials. Interested vendors must register through the PA Supplier Portal at www.pasupplierportal.state.pa.us to obtain a vendor number and submit bids electronically; all bidders are responsible for monitoring the DGS eMarketplace website for any change notices that will be incorporated into the bid requirements. The standard terms and conditions indicate that payment shall be made through Automated Clearing House (ACH) within 30 days of receipt of a proper invoice unless an alternative payment date is specified in the contract. No specific budget range or award value has been published in the solicitation materials; pricing will be determined based on the monthly rates submitted in the completed cost matrix by responding vendors.