Troop M bethlehem DHQ and REG lab - snow removal

The Pennsylvania State Police, specifically Troop M in Lehigh County, is soliciting bids for on-call snow removal and deicing services at the Bethlehem Detailed Headquarters and Regional Forensics Laboratory. The procurement seeks a contractor to perform snow removal operations, including plowing (90 hours per visit), impound lot plowing (10 visits), sidewalk snow removal (45 hours per visit), and application of granular deicing materials (120 tons and 100 bags). Mandatory site visits are required at two locations: 2930 and 2932 Airport Road in Bethlehem, with visits to be scheduled with Lieutenant Jason Troutman or Joseph Holleran. Bidders must submit all documentation electronically through the PA Supplier Portal, including a completed cost matrix, proof of site visit, Worker Protection form, current insurance documentation, and small business certification. Questions must be submitted in writing to RA-SPPSPBIDS@PA.GOV by November 7, 2025, at 11:00 a.m., with bids due by November 14, 2025. The contract is structured with a base year and four optional renewal years, with vendors required to provide unit pricing for each service category.

The procurement is exclusively reserved for certified small businesses under the Small Business Procurement Initiative set forth in Executive Order 2011-09, meaning only qualified small business vendors can submit bids. Contractors must maintain worker's compensation and public liability insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence. All contractor and subcontractor staff must complete federal fingerprint background checks as required by CJIS Security Policy. Specific technical requirements include using only granular deicing materials, with salt deicing materials prohibited on concrete surfaces. Liquid deicing applications are not acceptable. While no specific award value is explicitly stated, the comprehensive pricing matrix and multi-year contract structure suggest a potentially significant engagement. The Commonwealth will pay only for services actually rendered on a per-task completion basis, requiring contractors to carefully account for crew size, equipment needs, and hourly rate submissions in their bid pricing.