Troop a - ebensburg station - snow removal

The Pennsylvania State Police, specifically Troop A located in Ebensburg, Cambria County, is seeking a qualified vendor for on-call snow removal and deicing services at their station facility. The procurement solicits a contractor to perform snow removal using trucks/plows and hand shoveling, with services to be completed as directed by the station commander. Specific deliverables include 60 hours of snow removal/plowing per visit, 30 hours of sidewalk snow removal per visit, 60 tons of granular deicing material, 50 bags of deicing material, and 50 tons of deicing material application. Mandatory requirements for bidders include attending a pre-bid conference on September 17, 2025, at 11:30 AM, completing a site visit form, and submitting all required documentation including proof of insurance, worker protection forms, and current PA small business certification. Bidders must submit electronic responses through the PA supplier portal by September 24, 2025, with all questions to be submitted in writing to RA-SPPSPBIDS@PA.GOV no later than September 18, 2025, at 11:00 AM.

This procurement is specifically designated as a Restricted Small Business Procurement under Executive Order 2011-09, meaning only certified small businesses can submit bids. Vendors must be currently certified as a small business through the Department of General Services and include their certification with their bid response. The contract will have an initial term with four potential one-year renewal options, subject to mutual agreement. While no specific budget range is explicitly stated, the cost matrix provides structure for pricing snow removal services on a per-hour, per-task basis. Additional vendor requirements include criminal background checks for staff who will be unescorted at the facility, compliance with Criminal Justice Information Services (CJIS) Security Policy standards, and maintaining workers' compensation and public liability insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence. The Commonwealth reserves the right to award the contract to the lowest responsive and responsible bidder, potentially awarding by line item if deemed most advantageous.