02. SNOW REMOVAL COST MATRIX - UPDATED.xlsx

The document is a Cost Matrix for an Invitation for Bid (IFB # 6100064501) issued by the Pennsylvania State Police for snow removal services at Troop A - Ebensburg Station. The procurement seeks a qualified vendor to provide on-call snow removal and deicing services, with estimated quantities including 120 hours of snow removal/plowing per visit, 100 hours of sidewalk snow removal per visit, 100 tons of granular deicing material, 75 bags of deicing material, and 75 tons of deicing material application. The mandatory pre-bid conference is scheduled for September 17, 2025, at 11:30 AM, and electronic bid submissions are due by September 24, 2025, through the PA supplier portal. The contract will have an initial term with four potential one-year renewal options, subject to mutual agreement.

This procurement is specifically designated as a Restricted Small Business Procurement under Executive Order 2011-09, meaning only certified small businesses can submit bids. Vendors must be currently certified through the Department of General Services and include their certification with the bid response. Additional requirements include criminal background checks for staff, compliance with Criminal Justice Information Services (CJIS) Security Policy standards, and maintaining workers' compensation and public liability insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence. The Commonwealth reserves the right to award the contract to the lowest responsive and responsible bidder, potentially awarding by line item if deemed most advantageous. Bidders must submit various documents, including a completed cost matrix, proof of site visit, worker protection form, proof of insurance, and current PA small business certification.