Tree Trimming & Stump Removal Services

The Pennsylvania Department of Transportation (PennDOT) is soliciting bids for tree trimming and stump removal services in Fayette County, covering all State Routes, Department facilities, and other areas within PennDOT's jurisdiction. The contract requires contractors to provide comprehensive tree maintenance services including trimming, stump removal, and disposal of waste materials such as chips, mulch, leaves, and branches, with fly chipping available upon specific instruction for designated projects. The scope of work necessitates one primary complement of Trimmer Lift equipment and personnel, one complement for stump removal services on an as-needed basis, one on-call emergency complement available within three hours of notification, and Work Zone Traffic Control support for freeway and expressway operations. Key personnel requirements include a Project Manager with a minimum of two years of experience managing tree trimming and stump removal projects and a Working Foreperson with a minimum of four years in the trade, including two years as a foreperson. Contractors must possess a current Pennsylvania Department of Agriculture Pesticide Application Business License and maintain current Certified Pesticide Applicator Licenses in appropriate categories for all applicators. The contract is estimated for one year with four one-year renewal options available by mutual consent, subject to a 2% increase per renewal, with the Commonwealth retaining the right to extend any single term for up to three months on the same terms and conditions. Bids are due on March 12, 2026, with submission required electronically through the Pennsylvania Supplier Portal at www.pasupplierportal.state.pa.us, and a Project Kick-off Meeting will occur within seven days after the Purchase Order is fully executed.

This procurement is restricted exclusively to DGS-certified small businesses under Pennsylvania's Small Business Procurement Initiative (SBPI) established by Executive Order 2011-09, meaning only businesses certified by the Department of General Services as small businesses are eligible to submit bids and receive awards. Bidders must submit comprehensive documentation including a Contractor Information Form, prior experience demonstrating three similar projects completed within the past three years, personnel resumes for key positions, a completed Roadside Equipment Inspection Form listing all vehicles and equipment, a Contractor Safety Record Form with the last three years of OSHA 300A logs, current Pennsylvania Department of Agriculture Pesticide Application Business License and Certified Pesticide Applicator Licenses, proof of DGS small business certification, a Worker Protection and Investment Certification Form (BOP-2201), and evidence of required insurance coverage. Insurance requirements include Workers' Compensation Insurance as mandated by Commonwealth law and comprehensive general liability insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence for bodily injury and property damage, with the Commonwealth named as an additional insured party. Contractors must also comply with the Enhanced Minimum Wage Provision, paying employees no less than $15.00 per hour, adjusted annually for cost-of-living increases, and must establish Automated Clearing House (ACH) payment information within ten days of contract execution. No specific budget or award value is stated in the procurement documents, with payment processed through monthly Confirmation of Service Forms (OS-501) and supporting documentation submitted via PennDOT's M-609 Roadside Activity Report mobile application.