.15 ACH Provisions.pdf
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- Attached to
- Tree Trimming & Stump Removal Services
- Solicitation number
- 6100065337
- Issued by
- Fayette County, Pennsylvania
About this file
This document outlines the Automated Clearing House (ACH) Network Provisions for the Commonwealth of Pennsylvania, establishing payment procedures applicable to all contractors conducting business with the state. The provisions define contractors broadly to include bidders, offerors, grantees, and other entities furnishing goods, services, construction, or other activities under state contracts, grants, or leases. Within ten days of contract execution, contractors must submit or establish ACH information in the Commonwealth's Master Database to receive payments through the state's preferred ACH payment method. Contractors must also submit unique invoice numbers with each invoice submission to enable proper application of state agency payments to respective invoices or programs, and they bear responsibility for ensuring that all ACH information maintained in the Commonwealth's Master Database remains accurate and complete.
Failure to maintain accurate and complete ACH information may result in payment delays. Contractors may additionally enroll to receive remittance information through electronic addenda and email (e-Remittance), with enrollment information available through the Pennsylvania Budget Office website. These provisions apply universally to all Commonwealth contracts and establish standardized payment procedures to streamline reimbursement processing across state agencies.
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Text version
Version 10.2023
Automated Clearing House Network Provisions (2021)
For the purpose of these provisions, the term Contractor is defined as any person, including, but not limited to, a bidder, offeror, loan recipient, grantee or lessor, who has furnished or performed or seeks to furnish or perform, goods, supplies, services, leased space, construction or other activity, under a contract, grant, lease, or reimbursement agreement with the Commonwealth of Pennsylvania (Commonwealth). A
Contractor may include a permittee, licensee, or any agency, political subdivision, instrumentality, public authority, or other public entity in the Commonwealth.
Submission of invoices for purposes of reimbursement, shall be made in accordance with Commonwealth
Management Directive 310.40 issued July 16, 2021, relating to the Pennsylvania Electronic Payment
Program and the establishment of the Automated Clearing House Network (“ACH”) as the
Commonwealth’s preferred method of payment. The following provisions are hereby added to the
Agreement:
(a) The Commonwealth will make payments to the Contractor through ACH. Within ten days of the execution of this Agreement, the Contractor must submit or must have already established its ACH information in the Commonwealth’s Master Database. The Contractor will also be able to enroll to receive remittance information via electronic addenda and email (e-Remittance). ACH and e-Remittance information is available at https://www.budget.pa.gov/Services/ForVendors/Pages/Direct-Deposit-and-e-
Remittance.aspx.
(b) The Contractor must submit a unique invoice number with each invoice submitted. The unique invoice number will be listed on the Commonwealth’s ACH remittance advice to enable the Contractor to properly apply the state agency’s payment to the respective invoice or program.
(c) It is the responsibility of the Contractor to ensure that the ACH information contained in the Commonwealth’s Master Database is accurate and complete. Failure to maintain accurate and complete information may result in delays in payments.
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