Tree Trimmer with Telescoping Boom w/o Operator

The West Virginia Department of Transportation, Division of Highways District 2, issued Cooperative Request for Quotation (CRFQ) DOT2600000038 to establish an open-end equipment lease and rental contract for tree trimming equipment with telescoping booms, without operator services. The procurement seeks quotes for three categories of specialized equipment: rubber-tired 75-foot telescoping tree trimmers (such as Kershaw Skytrim 75 G3 or Jarraff All Terrain equivalents), rubber-tired 55-foot telescoping tree trimmers (such as Kershaw Skytrim Mini 55TH or Mini-Jarraff Urban equivalents), and truck bed-mounted 75-foot telescoping tree trimmers designed for over-the-road mobility (such as Kershaw Skytrim 75HRT or equivalents). Vendors must provide daily, weekly, and monthly lease and rental rates for each equipment category, with optional delivery fees calculated at specified rates for the first mile and additional mileage charges. Qualifying vendors must establish base locations within West Virginia with complete 911 or physical street addresses, identify the counties they service (including potential service areas such as Cabell, Lincoln, Logan, Mingo, and Wayne counties, or district-wide coverage), and submit an Equipment Lease/Rental Information Attachment Form identifying all base and potential delivery locations. Technical questions are due by November 13, 2025 at 10:00 a.m., and the solicitation closes on November 20, 2025 at 1:30 p.m., with proposals submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. Vendor inquiries should be directed to buyer John W. Estep at 304-558-2566 or john.w.estep@wv.gov. Equipment will be shipped to various locations as ordered by the District 2 office at 801 Madison Avenue, Huntington, West Virginia.

The solicitation documentation does not identify set-asides for small businesses, disadvantaged enterprises, or other restricted vendor categories, though such provisions may be contained in the complete terms and conditions documentation. No incumbent vendors or current contractors are identified in the available solicitation materials. The contract is structured as an open-end master agreement under the DOT cooperative purchasing framework, allowing multiple purchases and deliveries over the contract period as needed by the Division of Highways. This CRFQ does not specify budget amounts, funding sources, or anticipated award values in the available documents, as pricing and contract terms are to be negotiated based on vendor quotations and individual purchase orders. All offers are subject to the complete terms and conditions, specifications, and exhibits contained in the full solicitation documentation, and vendors are advised to obtain all related materials from the Department of Administration Purchasing Division prior to submission.