Tree Maintenance Services

The City of Albany, Oregon Parks & Recreation Department is soliciting proposals under RFP #PR-27-32 for as-needed tree maintenance services, with proposals due December 15, 2026 at 2:00 p.m. Contractors must hold current International Society of Arboriculture (ISA) certification and active licensing through the Oregon Landscape Contractors Board or Construction Contractors Board, which are the primary eligibility filters. The posting lists Lincoln County and City of Albany as jurisdictions.

Scope covers routine tree pruning, tree takedown, stump grinding and removal, limb chipping, mulch removal, and other tree care work. Contractors must also provide emergency mobilization, priority service to the City of Albany following widespread weather events, tree care consultation, and a lift truck for routine pruning. Pricing follows the Exhibit A rate sheet, with itemized costs for ground workers, tree climbers, lift truck operations, stump grinding, removal by diameter class (Class A through F, 6 inches to 36+ inches DBH), emergency mobilization, and consultation. Required insurance includes commercial general liability of $2 million per occurrence and $3 million aggregate, automobile liability of $2 million, pollution liability of $2 million, and workers' compensation. Contractors must demonstrate employee drug testing and background check programs for all assigned personnel. The contract is subject to Oregon Revised Statutes provisions covering prevailing wage, pay equity, and nondiscrimination.

The term begins April 1, 2027 for three years, with two one-year extensions upon mutual agreement, subject to a minimum four-month notice requirement before expiration.

Evaluation allocates 50 points to project team experience and qualifications, 20 points each to staffing/capacity/responsiveness and price proposal, and 10 points to references. Optional interviews carry a possible additional 30 weighted points.

Evaluation runs December 21–31, 2026, with optional interviews January 4–8, 2027. The city anticipates issuing a notice of intent to award on January 11, 2027 and executing the contract in February 2027.