Treatment Compounds for Boilers and Cooling Towers

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services is requesting quotations for treatment compounds for boiler and cooling tower systems serving multiple state facilities under RFQ 18A 26031600000000000230, with quotations due June 22, 2026 at 4:00 p.m. Eastern Standard Time.

The scope encompasses boiler treatment compounds (polymer/sulfite/caustic blends, return line treatments, sodium sulfite solutions), closed-loop biocides and treatments, cooling tower biocides (oxidizing and non-oxidizing variants), cooling tower corrosion and scale inhibitors, passivation treatments, layup treatments, and propylene glycol concentrates. Bidders must supply twenty-one line items ranging from 1 gallon to 1,575 gallons per product type, with detailed chemical dosing calculations provided for boiler treatment (1,000 gallons at 10% makeup rate, 20 cycles, 30 PPM residual sulfite), cooling tower inhibitor (1,000 gallons at 8 cycles), and biocide (5,000 gallons). Bidders must also provide equipment (tanks and pumps), install new equipment within 60 days of award, maintain inventory, perform twice-monthly chemical testing, and provide spill containment systems at their expense.

The contract is a Master Agreement effective August 10, 2026 through August 9, 2027, with four optional renewal periods extending through August 9, 2031. Pricing must be quoted FOB Destination, inclusive of shipping to any state facility, and firm for a minimum of one year. The State anticipates one award to the lowest-priced qualified bidder but reserves the right to make multiple awards or no award. Award evaluation is on a best value basis, with proof of specification compliance required within 48 hours of request. Required submissions include the bid price sheet (Excel), cover page, responsible bidder form, manufacturer literature or product specifications, equivalency documentation where applicable, warranty information, equipment ownership and repair plans, authorized distributor lists throughout Maine, and spill containment procedures. Commercial general liability insurance of $1 million per occurrence, workers' compensation as required by law, and vehicle liability of $400,000 per occurrence are mandatory, with certificates of insurance and endorsements due before contract start.