TRD01 Request for Quote-Cleaning & Preventative Maintenance (3 heaters) Berkshire County

The Commonwealth of Massachusetts Department of Fish and Game, Division of Fisheries and Wildlife (MassWildlife) is requesting quotes for annual cleaning and preventative maintenance on three heating systems at two Western District facilities in Berkshire County, with quotes due August 18, 2026 by 1 p.m. EST through the COMMBUYS system. This procurement is under Statewide Contract TRD01 (Tradesperson Installation, Repair and Maintenance Services), solicitation DFW-2027-019.

The scope covers a Burnham Alpine 210B gas boiler at 88 Old Windsor Road in Dalton, a Thermo Pride OL20-151RB oil furnace at 400 Hubbard Avenue in Pittsfield, and an Austroflamm pellet stove at 88 Old Windsor Road in Dalton. All maintenance must comply with manufacturer recommendations. Vendors capable of servicing all three heating systems receive preference in evaluation; detailed Scopes of Work are also preferred. If technicians identify necessary repairs, alterations, or installations during maintenance, MassWildlife requires a separate detailed Scope of Work and quote before proceeding, with a separate Purchase Order issued.

Overall cost is the primary evaluation factor. All terms and conditions of MA Statewide Contract TRD01 apply. Invoices must comply with the Massachusetts Comptroller's Bill Paying Policy; the Commonwealth is tax-exempt and will not pay sales tax. Should vendors identify additional work, MassWildlife will not authorize it without a separate quote and Purchase Order.

The procurement coordinator is Cynthia Pratt (508-389-6315); the site contact is Andrew Madden (413-684-1646). Vendor assistance is available through the OSD Help Desk at 1-888-627-8283 or 617-720-3197, Monday through Friday, 8 a.m. to 5 p.m. EST.