Travel Management Services
Closed State & local contract opportunity
- Solicitation number
- 26-HO-028
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- UNSPSC codes
- 90121600 Travel document assistance
- 90121601 Passport services
- 90121602 Visa or auxiliary document services
- 90121701 Area or tour guides
- 78111503 Chartered airplane travel
- 78111803 Chartered bus services
- 90121502 Travel agencies
- 90121501 Tour arrangement services
- 90121500 Travel agents
- 90121800 Emergency travel assistance services
- Point of contact
-
- Agency Admin agencyadmin@pcsb.org
Updated .
About this opportunity
The School Board of Pinellas County, Florida is requesting sealed electronic bids for full-service travel management services under ITB #26-HO-028, with bids due at 3:00 p.m. on July 9, 2026 via the District e-Procurement Portal. Florida businesses receive a 5 percent preference if the lowest bid is from an out-of-state supplier in a state that does not grant bidding preferences.
Bidders must be ARC/IATA appointed travel agencies with storefront operations and documented experience providing travel management services to governmental agencies for at least three years. The scope encompasses airline reservations, ground transportation, hotel reservations, and group travel packages for all school district employees. Bidders must also offer separate optional pricing for 24/7 after-hours support and online self-service reservation system access.
The District intends to award contracts to both a Primary and Secondary supplier. The initial contract term runs August 13, 2026 through August 12, 2027, with pricing and discounts firm throughout. Two additional one-year renewal options are available by mutual consent, and the District retains unilateral extension rights of up to three thirty-day periods at the same terms. Price escalation at renewal is permitted if notice is given 60 days prior to contract expiration and increases do not exceed the preceding year's CPI-U. The estimated annual contract value is $50,000, though actual purchases may vary.
Bidders must submit flat-rate booking fees and booking change or cancellation fees. The District requires acceptance of purchasing cards as payment without additional service fees unless an exception is clearly stated. All bidders must complete required documentation including ARC/IATA credentials, Human Trafficking Affidavits, Public Entity Crime sworn statements, Drug Free Workplace Certification, Debarment Forms, E-Verify compliance, and attorney-certified Statement of Principal Place of Business for out-of-state vendors. The District will consider pricing from State of Florida Department of Management Services contracts in its evaluation. An addendum to the original solicitation was issued on June 18, 2026. Board approval is estimated for August 13, 2026.
Opportunity text
The Pinellas County School District (District) is soliciting sealed electronic bids in response to Travel Management Services. Bids are due before 3:00 pm on Thursday, July 9, 2026. Bids may be received up to but not later than, the date and time listed above, via the District e-Procurement Portal located at https://procurement.opengov.com/portal/PCSB. The District e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The Pinellas County School District Purchasing Department strongly recommends completing your response well ahead of the deadline. Pinellas County Schools has partnered with OpenGov Procurement which provides government agencies and their suppliers with a comprehensive and easy to use web-based eProcurement system. Registered suppliers receive automatic notification and transmittal of bid solicitations, and there is no charge to register and subscribe to receive PCS solicitation notifications. Please visit https://procurement.opengov.com/portal/pcsb to register and subscribe. Once you have downloaded bid documents from an OpenGov notification you will automatically receive an e-mail notifying you when any addenda are issued or questions posted have been answered. If you obtain our solicitation documents from any other source, we cannot guarantee that you will automatically receive subsequent notifications of addendums. To assure that you are automatically notified, you must visit the above website and download the bid document. The District will not be responsible if you fail to receive any and all addendums if you obtain the original bid document from another source. The district will give consideration to prices established by the State of Florida Department of Management Services, Division of Purchasing through its contracts and negotiated agreement price schedules. The procurement contact for this solicitation is Hope Olda and can be reached at oldah@pcsb.org. Submit Electronic Responses via the District e-Procurement Portal: https://procurement.opengov.com/portal/PCSB
Files
| File | Type | Posted |
|---|---|---|
| vfile | — | |
| TravelManagementServicesAddendum2Revision.pdf | ||
| TravelManagementServices.pdf | ||
| BidProtestProcedure_1.pdf |
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