Travel Exhibit Kit

The Illinois Secretary of State is soliciting quotes for a Travel Exhibit Kit to be used by the Illinois State Archives through Request for Quote (RFQ) 26AV012621. The procurement seeks a complete exhibit kit consisting of 12 panels measuring 38.75 x 38.75 inches, 6 panels measuring 19.5 x 38.75 inches, and a flight case with foam-cushioned interior, adjustable feet, and Class A fire-rated materials. The vendor must deliver the product FOB Destination to the Illinois State Archives in Springfield, Illinois by April 1, 2026, with pricing to include all shipping costs. The contract will commence upon execution and extend through April 1, 2026, with a maximum total term not to exceed ten years, including any initial term, renewal periods, and extensions, with the State reserving the option to renew for up to two additional years. Award will be made to the responsive and responsible bidder submitting the lowest price, and vendors must submit all questions in writing to the solicitation contact, Chelsie Norris-Martin at cnorris-martin@ilsos.gov, with a bid due date of January 28, 2026. Vendors must comply with all Illinois certifications, including ethics training, data security standards, network security assessments, and civil rights and environmental compliance requirements, and must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability coverage of $1,000,000, and Workers' Compensation Insurance as required by law.

The RFQ documents provided do not specify set-aside designations or restrictions on the types of organizations eligible to respond to this procurement opportunity. No incumbent vendors or current contractors are identified in the available documentation. The solicitation materials indicate that pricing must be firm and all-inclusive, though specific budget ranges or award values are not disclosed in the posted information. Vendors should note that the travel exhibit kit hardware must meet fire-rating requirements and all panel parts are expected to fit within a single flight case, with graphics not required as part of the deliverable. Additional specifications and requirements are contained within the attached RFQ document, and interested vendors should review all available solicitation materials through the BidBuy system prior to submission.