Transitional Housing - Paroled Female Offenders

The West Virginia Division of Corrections and Rehabilitation, operating through the Department of Homeland Security's Division of Administrative Services, is soliciting bids via Agency Request for Quote (ARFQ 0608 DCR2500000022) to establish an open-end contract for transitional housing services for female paroled offenders in Ohio County, West Virginia and surrounding counties. The procurement seeks to contract for a minimum of 50 units of all-inclusive 60-day transitional housing accommodations with the capacity to house a minimum of six female paroled offenders per facility and no more than six persons per unit with no more than two occupants per room. Vendors must provide 24-hour, 365-day-per-year staffing and maintain appropriate bathroom facilities at a ratio of one bath or shower per six occupants. The all-inclusive monthly fee must cover lodging, food, utilities, clothing, toiletries, and behavioral or mental health services not covered by Medicaid or other insurance. The contract will be awarded to the vendor offering the lowest overall total cost while meeting all mandatory requirements, with the State reserving the right to award multiple contracts. The contract term is one year with four optional one-year renewal periods, subject to mutual written consent and no automatic renewals. Bid submissions are due by Tuesday, October 15, 2024, at 10:30 a.m. EST via mail or hand delivery to the Division of Administrative Services at 1124 Smith Street, 2nd Floor, Suite 200, Charleston, West Virginia 25301, with bid opening occurring at 11:00 a.m. EST the same day. Questions from potential bidders must be submitted by 2:00 p.m. EST on October 8, 2024, to James W. Atkins at (304) 352-0219 or james.w.atkins@wv.gov. A non-mandatory pre-bid meeting is scheduled for October 8, 2024. Vendors are required to acknowledge receipt of all addenda, submit pricing on the completed Pricing Page exhibit, and provide proof of Commercial General Liability Insurance with minimum coverage of $1,000,000 per occurrence prior to contract award.

The solicitation documents do not specify set-aside designations or restrictions limiting competition to disadvantaged enterprises or other designated organization types. No incumbent vendors or current contractors are identified in the procurement materials. Vendors must comply with West Virginia confidentiality and information security policies, maintain 24-hour access for Parole Officers to all facility areas for monitoring parolee compliance, and designate a primary contract manager available during normal business hours. Pricing shall be firm for the first twelve months with no increases permitted; thereafter, price adjustments may be requested no less than thirty days prior to the contract anniversary date and are limited to the lesser of the prior year Consumer Price Index or 3 percent, subject to Agency approval. All bids and resulting contracts are public documents subject to West Virginia Freedom of Information Act disclosure provisions, and vendors should not submit confidential or proprietary information. The specific budget or award value is not disclosed in the solicitation materials; vendors must submit their own pricing proposals on the required Pricing Page exhibit.