Trailer Maintenance & Repair Services

Jackson County, Missouri is soliciting bids for Invitation to Bid (ITB) No. 26-027 for a twenty-four (24) month term and supply contract with one (1) twelve-month option to extend for Trailer Maintenance & Repair Services to support various county departments across the Greater Kansas City Metropolitan Area (Cass, Clay, Jackson, Lafayette, and Platte counties in Missouri, and Johnson and Wyandotte counties in Kansas). The procurement encompasses comprehensive trailer maintenance and repair services including all labor, parts, equipment, materials, tools, and supervision necessary to maintain and repair a fleet of approximately 125 trailers owned by the Road and Bridge Division, Parks and Recreation Department, and Sheriff's Office, with equipment ranging in age from 1976 to 2022. Successful contractors must provide firm cost estimates with ceiling costs for each repair job (subject to prior department approval), maintain a minimum of ninety-day warranties on all parts, keep prices firm for at least the first six months of the contract, and cannot impose fuel surcharges during the contract term. Required qualifications include a minimum of five years' experience in trailer maintenance and repair services for other municipalities, comprehensive insurance coverage (Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Commercial Automobile Liability of $1,000,000 combined single limit, Workers Compensation at statutory limits, Employers Liability of $500,000 per occurrence, and Excess/Umbrella Liability of $1,000,000), and tax clearance verification. The bidder quotation sheet must detail in-shop regular and overtime labor rates, on-site labor rates with service truck for both regular and overtime hours, parts markups for new and remanufactured components, repair estimate fees, and delivery fees. The question response deadline is 5:00 p.m. Central Time on May 19, 2026, and all bids must be submitted electronically through the Jackson County Bonfire Portal by 2:00 p.m. CST on May 26, 2026, with bids remaining binding for ninety (90) calendar days following the response deadline.

Jackson County requires compliance with the Responsible Bidders Ordinance and MBE/WBE/VBE participation requirements as outlined in Jackson County Code Chapter 6, and bidders must obtain a Certificate of Compliance from the Jackson County Compliance Review Office with applications submitted at least five business days prior to the bid deadline. If repair projects exceed $75,000, contractors must comply with prevailing wage rate requirements. No incumbent vendor or current contractor information has been identified in the solicitation documents, and no existing infrastructure or technology integration requirements have been specified. The solicitation does not designate specific set-asides for small, disadvantaged, minority-owned, or women-owned businesses, though bidders may claim such status with appropriate certifications and will be evaluated accordingly under county requirements. Jackson County estimates annual spending of approximately $33,500 on trailer maintenance and repair services, and successful contractors must maintain appropriate insurance coverage throughout the contract term with Jackson County and its agencies named as additional insureds. All insurance must be underwritten by carriers with an A.M. Best rating of "B+ V" or better and licensed in Missouri, and certificates of insurance must be filed within ten calendar days of request or before work commences.