Traffic Classifying Equipment and Repair

Sarasota County is pursuing a sole source procurement for traffic classifying equipment and related services through solicitation 2024-ISS-325, specifically targeting the acquisition of NC350 portable traffic classifiers manufactured by M.H. Corbin, LLC and exclusively distributed by Gulf Material Sales, LLC in Florida. The procurement focuses on obtaining ten (10) NC-350 Counter/Classifiers with specialized Vehicle Magnetic Imaging (VMI) technology capable of measuring vehicle speed, classification, headway, gap, and weather conditions. The county seeks equipment that can be quickly installed and removed from roadways, bridges, parking garages, and construction areas, with wireless data transmission capabilities and the ability to store up to 300,000 vehicle records. The solicitation was released on October 30, 2024, with a deadline for questions on November 11, 2024, and final responses due on November 12, 2024, at 5:00 pm. While the procurement is currently structured as a sole source opportunity with Gulf Material Sales, LLC, the county maintains the right to convert to a competitive solicitation if alternative vendors can demonstrate equivalent product capabilities.

The solicitation does not explicitly outline specific set-aside designations or restrictions on responding organizations. Gulf Material Sales, LLC is currently the identified exclusive distributor for the specified traffic classifying equipment in Florida, with M.H. Corbin, LLC serving as the equipment manufacturer. The total delivered price for the ten units is estimated at $14,450.00, which includes a trade-in credit of $50.00 per unit for existing NC-200 devices. The county has authorized expenditures up to $50,000 for this procurement, with the equipment intended for use by the Traffic Engineering department. The existing infrastructure already supports these devices, and the solicitation suggests compatibility with current county hardware and software systems. Potential respondents must comply with Florida Statutes, complete an Intent to Sole Source Response form, and submit supporting documentation if proposing alternative solutions.