Traceable Analytic Standards and Proficiency Testing Samples

The Oregon Department of Administrative Services, Procurement Services, on behalf of the Oregon Department of Environmental Quality, is issuing a Request for Proposals (RFP) for Traceable Analytic Standards and Proficiency Testing Samples. The procurement seeks to establish multiple price agreements for a maximum term of ten years to supply the DEQ Laboratory with standards and samples used for chemical analysis of environmental samples in water, soil, air, and tissue. The RFP covers four product categories: Proficiency Testing Samples, Air Standards, Specialty & Custom Standard Mixes, and General Standards. Proposers must meet rigorous qualification requirements, including ISO and/or TNI certification, traceability to NIST, and ability to provide Certificates of Analysis. Evaluation criteria will include percentage discounts off proposers' price lists, operational factors, references, and breadth of products offered. The original proposal due date was September 7, 2022, but Amendment 1 extended the deadline to September 15, 2022, with subsequent dates for notice of intent to award and award protest period adjusted accordingly.

The RFP encourages participation by certified small businesses and includes a specific COBID (Certification Office for Business Inclusion and Diversity) Outreach Plan. Proposers are required to describe steps for soliciting certified disadvantaged businesses and provide details on potential subcontracting opportunities. The procurement does not specify an exact award value, but proposers must demonstrate financial capability and provide comprehensive information about their business, including past contract performance, potential criminal or civil charges, and business licenses. Price agreements will allow for potential price adjustments, limited to once per calendar year and not exceeding 3%. Contractors must also meet specific insurance requirements and provide operational details such as delivery times, shelf life, customer service availability, and replacement turnaround times. The contract will cover jurisdictions including Marion County, with the potential to serve multiple state and local agencies within Oregon.