TPW Median Maintenance

The City of Dallas, Texas, Department of Transportation and Public Works is seeking competitive sealed proposals to establish a three-year Indefinite Delivery/Indefinite Quantity (ID/IQ) service agreement for median maintenance services within Dallas corporate boundaries. The scope of work encompasses mowing, litter removal, landscaping, and herbicide application services to be ordered on an as-needed basis throughout the contract term, with two optional one-year renewal periods available. Contractors must demonstrate a minimum of three years' experience completing at least 1,500 acres of litter removal and median mowing every fourteen days, provide three verifiable references including at least one from a municipality or government agency, maintain a center of operations within the Dallas/Fort Worth Metroplex, have a management person available twenty-four hours a day seven days a week, and comply with all applicable federal, state, and local laws and regulations. Key deliverables include maintaining grass at a maximum height of four inches, completing standard mowing cycles within fourteen calendar days, removing clippings from paved areas within two hours of completion, and servicing designated trash receptacles at locations ranging from weekly to every-other-week intervals across specified MAPSCO zones. The evaluation criteria allocates 20 points for experience, 30 points for approach and work plan, 15 points for cost, 10 points for use of non-gas powered equipment, 5 points for local preference, and 20 points for the Developing Regional & Inclusive Vendor Enterprises (DRIVE) Plan. The proposal due date is June 12, 2026, with a pre-proposal meeting to be held and vendor presentations anticipated following the submission deadline; the City will conduct field visits to verify equipment and facilities of recommended vendors. Pricing shall be firm for the entire contract term with monthly invoicing and payment within thirty days of receipt of correct invoices, and contractors must comply with a wage floor requirement of $23.06 per hour for employees on contracts valued greater than $50,000.

Contractors responding to this solicitation must comply with the City of Dallas Small Business Enterprise (SBE) program requirements under the Dallas Regional Inclusive Vendor Enterprise (DRIVE) Policy, which establishes contract-specific SBE utilization goals determined through marketplace research and availability analysis, with annual aspirational benchmarks ranging from 30 to 38 percent depending on procurement category. Respondents must demonstrate compliance with Commercially Useful Function (CUF) requirements, ensure SBE subcontractors perform meaningful work, and commit to timely payment practices, with monthly compliance audits conducted through the City of Dallas Compliance System requiring both primes and subcontractors to respond to audit inquiries regarding payment verification and progress reporting. The City offers local preference consideration for suppliers with principal places of business in Dallas or those employing Dallas residents, with preference thresholds of three to five percent depending on contract value. Contractors must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Workers' Compensation with minimum Employers Liability limits of $500,000 per occurrence, and Business Automobile Liability Insurance with a combined single limit of $500,000 per occurrence; all policies must name the City as an additional insured and include waiver of subrogation endorsements. No specific award values or budget ranges are disclosed in the solicitation documents, with total contract payments remaining subject to appropriations and the City's operational requirements; the City reserves the right to reject any or all bids, award by line item or in its entirety, and terminate contracts for cause or convenience with compensation limited to properly performed work prior to termination notice. No incumbent contractors or integration requirements with existing infrastructure or technology systems are identified in the available solicitation materials.