Town of Roxbury, Hodge Library Window Project

The Town of Roxbury has issued a Request for Proposal (RFP) for the restoration of 16 windows at the Hodge Memorial Library, located at 4 North Street in Roxbury, Connecticut. The project requires comprehensive window restoration, including the removal of lead-based paint, consolidation of deteriorated wood components, epoxy and Dutchman repairs, glass salvage and reinstallation, and application of new primer and finish coats. Contractors must comply with lead-safe work practices and ensure proper disposal of all removed materials. The RFP solicitation period opens on October 31, 2024, at 7:00 AM EDT and closes on November 15, 2024, at 11:00 AM EST, with a vendor question and answer period running from October 31, 2024, at 7:15 AM EDT to November 13, 2024, at 11:00 AM EST. Qualified contractors must complete all work by June 30, 2025, with work hours restricted to Monday through Friday from 7:30 AM to 6:30 PM, and weekend work requiring special approval from the Town Selectman. The project requires contractors to provide all necessary permits, labor, materials, and equipment for a complete turn-key operation, with prevailing wage requirements applicable if the total cost exceeds $100,000.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. No incumbent vendors or current contractors are mentioned in the documentation. The solicitation is open to all vendors who can meet the technical specifications and work requirements. While no specific budget range is disclosed, the RFP indicates that the project will be awarded on a lump sum basis, with contractors required to provide detailed itemized lists of included and excluded work. The Town of Roxbury will evaluate proposals and award the contract to the responsive and responsible bidder that provides the best value. Contractors must submit proof of required licenses, permits, and approvals, and will be responsible for maintaining these throughout the contract term. The RFP notes that if work is not completed by the prescribed date, contractor personnel may be subject to additional background checks. Payment terms will be vendor-specified, and the delivery will be Free On Board Destination. No bid bond or payment bond is required for this project.