26224_Mar_17_25_solicitation_doc.pdf

Solicitation Number: 26224

Town of Roxbury, Hodge Library Window Project

Request for Proposal (RFP)

Roxbury, Town of

October 31, 2024 - November 15, 2024

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General Header Information

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No. 26224 Title: Town of Roxbury, Hodge Library Window Project Start Date: October 31, 2024 at 7:00:00 AM EDT End Date: November 15, 2024 at 11:00:00 AM EST Vendor Q&A Start Date: October 31, 2024 at 7:15:00 AM EDT Vendor Q&A End Date: November 13, 2024 at 11:00:00 AM EST Estimated Total Value:

Who can respond to this bid? : All Vendors Description: The Town of Roxbury has issued a Request for Proposal for the restoration of 16 windows. It is assumed that lead based paints are present, and workers will comply with all lead-safe work practices and legally dispose of all removed materials. The windows are located at the Town of Roxbury, Hodge Memorial Library, 4 North St., Roxbury, CT 06783.

Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: Roxbury, Town of

Sarah Foreman 29 North Street PO Box 203 Roxbury CT, 06783 United States Tel: 860-354-9938 Fax:

sforeman@roxburyct.com

Contact Details: If you have any questions, please contact:

Sarah Foreman 29 North Street PO Box 203 Roxbury CT, 06783 United States Tel: 860-354-9938 Fax:

sforeman@roxburyct.com

Selected Categories:

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Solicitation Requirements:

26224

Hodge Library Window Project

Hodge Library Window Project

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Restoration of 16 Windows

General Overview

The Town of Roxbury has issued a Request for Proposal for the restoration of 16 windows. It is assumed that lead based paints are present, and workers will comply with all lead-safe work practices and legally dispose of all removed materials. The windows are located at the Town of

Roxbury, Hodge Memorial Library, 4 North St., Roxbury, CT 06783. The selected Contractor will need to submit and cover fees for any required permits to complete the work. The selected

Contractor will work with the Selectman’s Office, Public Works Employees, and the Fire Marshalls of the Town of Roxbury, Connecticut Building Departments. The contractor shall be responsible to comply with all applicable laws and regulations and coordination with all officials.

General Working Conditions

During the term of the project, Contractor shall:

keep driveways and entrances serving the premises clear and available to the public and emergency vehicles at all times and shall not use these areas for parking or storage of materials;

provide dumpster; property must be left clean and undamaged daily.

schedule deliveries to minimize space and time requirements for storage of materials and equipment on site; and maintain existing egress patterns, exit doors and means of egress during construction, which will include the provision of temporary walkways, sidewalks, or other means necessary to provide adequate life safety for the building occupants, particularly at exit ways which must continue to be open and serviceable while adjacent construction activity occurs.

The Library staff and visitors will be at the site and existing buildings occasionally during the construction. Contractor shall notify the Town not less than 72 hours in advance of activities that will affect the Town’s activities.

The Contractor shall insure that all work performed is done so in a safe manner and that all employees of Contractor and any subcontractor shall adhere to all applicable safety procedures and practices at all times. Particular care shall be taken by the Contractor, Subcontractors and all those in their employ, that all tools, equipment, ladders, etc. are never left unsupervised.

Scope of Project

The Contractor shall provide all necessary permits, labor, material and required equipment to remove the following roof per local and State of Connecticut requirements, a complete turn-key operation. The scope of the project is to be used as a general guide and is not intended to be a complete list of all work necessary to complete the project.

Time for Completion

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Work may commence upon Town of Roxbury’s issuance of a Notice to Proceed. The start and end dates must be coordinated with the Selectman’s Office with consideration given to the winter heating season. All work must be completed by June 30, 2025.

Work schedules shall be Monday through Friday 7:30 A.M. to 6:30 P.M. Weekend work must be approved by the local Town Selectman.

Description – Restoration of 16 windows.

The contractor is requested to obtain the necessary permits. Provide dumpsters for any/all material. Property must be left clean, safe, and undamaged daily. It is assumed that Lead-based paints are present, Contractor will comply with all Lead-Safe practices and legally dispose of all removed materials. The price should include 16 windows including the Lead ocular window and storm windows. Remove all paint and glazing from all surfaces and properly dispose of lead waste. Consolidate deteriorated wood components and make epoxy repairs as needed, make

Dutchman repairs as needed using original materials. Match original materials as closely as possible. Spray-apply primer to interior and exterior wood surfaces. Salvage, clean and reinstall existing glass. Where broken, provide new restoration glass to match existing as close as possible. Replace broken glass with 1/8” float glass. Spray apply masking liquid over interior/exterior of glass surfaces. Spray-apply 2 finish coats to interior surfaces. Spray-apply 2 finish coats to exterior surfaces. Color to be determined. Including spring bronze installed in the sash pockets.

Description – Site Preparation and Restoration

Provide labor and materials to prepare and finish as defined by First Selectman. Remove any excess materials from the above operation and properly dispose of the excess materials in accordance with law.

Description – General

Bid bond and payment bond is NOT required.

Prevailing Wage is applicable if total cost at either location exceeds $100,000.

Contractor should NOT include cost of permits required by the Towns of Roxbury, only.

Scope of Work Inclusions and Exclusions

The Contractor is to supply a detailed itemized list of work included in their lump sum proposal.

The Contractor is to supply a detailed list of work excluded in their lump sum proposal.

Alternates

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This bid has no questions defined.

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The proposal shall include optional cost saving suggestions and options to the Project as recognized by the Contractor during the investigation and design phase.

The contractor shall provide additional or deduct pricing for the items listed below. Any add-on or deducted alternate selected by the Town will be added or deducted from the base price for the

Project, as appropriate. The resulting balance will be considered the final total price offered by

Contractor.

Warranty

Manufacturer and/or contractor warranty specifications should be identified and included with the additional specification details.

Licenses and Permits

The Contractor certifies that, throughout the Contract term, it shall have and provide proof of all approvals, permits and licenses required by the town and/or any state or federal authority. The successful proposer shall immediately and in writing notify the Town of the loss or suspension of any such approval, permit or license.

Special Circumstances

If work is not completed by the date prescribed, all Contractor and Sub-Contactor personnel assigned to perform work beyond the completion date shall be required to submit to background checks as deemed warranted by Town of Roxbury and more specifically described in the Exhibit to the Contract.

Acknowledgement

In submitting this Proposal Form, the undersigned Contractor acknowledges that the prices include all labor, materials, transportation, hauling, overhead, fees and insurances, bonds or letters of credit, profit, security, permits and licenses, and all other costs to cover the completed work called for in the Request for Proposals. Except as otherwise expressly stated in the Request for Proposal, no additional payment of any kind will be made for work accomplished under the prices as proposed.

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Documents:

2024 RFP Hodge Library Window Restoration.docx

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Item Specifications Solicitation has been designated as having no line items.

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