Town of Parker Elevator Maintenance

The Town of Parker, Colorado is soliciting proposals from qualified elevator contractors to provide full-service preventive maintenance, inspection, witness testing, repair, emergency callback, code-compliance monitoring, and reporting across a portfolio of eight elevator units at multiple Town facilities, with proposals due September 22, 2026.

The portfolio spans Town Hall (2 units), PACE Parking Garage (2 units), PACE Center (1 unit), Schoolhouse Event Center (1 unit), Fieldhouse (1 unit), and Recreation Center (1 unit). Equipment originates from multiple original equipment manufacturers including TK Elevator and Otis, and the selected contractor must deliver consistent service across all makes, models, and control platforms.

Bidders must submit detailed annual full-service pricing for each unit across three years plus annual renewal pricing. The pricing workbook requires itemized labor rates for regular, after-hours, weekend, and emergency/holiday work across elevator mechanic, helper/apprentice, and supervisor/adjuster classifications. Bidders must also specify pricing for parts markups, subcontractor markups, travel and call-out minimums, shipping and expedited freight, and document annual renewal adjustment methods. The scope includes routine preventive maintenance, 24/7 callbacks and entrapments, repair labor and travel, wear parts and consumables, major components, annual inspections, periodic testing, test weights and equipment, permits and inspection fees, and software/diagnostics/documentation, though bidders must identify any service exclusions.

Proposals must include proposed subcontractor information with qualifications and references, client references with contact details and equipment served, and parts and workmanship warranty terms. The Town retains the option to renew the agreement for four additional one-year periods. Compensation is on a not-to-exceed basis; the Town pays undisputed invoices within thirty days. The selected contractor must maintain a Town of Parker Business License and provide workers' compensation insurance with statutory limits, employer's liability coverage of $500,000 per accident, and commercial general liability of $1 million per occurrence with $2 million general aggregate, naming the Town as an additional insured.