Town of Monument - Water Rate Study RFP

The Town of Monument, located in El Paso County, Colorado, is soliciting a Request for Proposals (RFP) for a comprehensive water rate study to be completed by a qualified consulting firm. The primary objectives include preparing a cost-of-service study, validating the rate structure, and recommending water rates that generate adequate revenue to cover operational needs, capital improvements, infrastructure repairs, and reserve funds. Key deliverables include a 10-year projected analysis, bi-weekly progress meetings, a detailed cost of service analysis, and up to four rate structure options with associated public outreach components such as community meetings and educational materials. The Town's water system currently produces 160 million gallons of water annually from 12 active wells, with system water losses averaging 4.60% in 2024. Proposals are due by May 5, 2025, at 4:00 PM local time, with an expected recommendation date of June 16, 2025. Evaluation criteria will focus on proposed costs, project schedule, responsiveness, consultant expertise, professional references, and potential use of a numerical valuation system to rank submissions.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The water system operates as a self-supporting enterprise fund, with water customers currently charged metered or non-metered rates including a fixed administration charge. A voter-approved half-cent sales tax supports water system expansion projects. While a specific budget range is not explicitly stated, the attached Sample Service Agreement indicates that total compensation will be determined in Exhibit A with a not-to-exceed amount to be negotiated. The consultant will be required to maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance with specific coverage limits. The contract allows for termination by the Town with three days' notice and is subject to annual appropriation of funds by the Town Council. The study will need to assess future water consumption scenarios considering weather patterns, state regulations, and potential regulatory changes, with a focus on developing adaptable rate structures.